Objectives

Provide high level secretarial and administrative support for General Management Office, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of company's operations, procedures, and people. Facilitate smooth communications between GMO and other managers and employees; and between GMO and external parties such as media, customers, and the public.

Main responsibilities

• Manage the GMs' appointments and schedules and make travel arrangements to make best use of their time.

• Gather, compile, verify and analyze information for the GMs to use in the documents such as memos, letters, reports, speeches, presentations, and news releases.

• Efficient administration of daily work in GMO, e.g. GMs' signature management, company chop management, GMO office admin., visitor reception, written/verbal translation, etc.

• Understand and comply to all policies, regulations and guidelines of SSLS. Handle confidential information and maintain the security of the GMs' records and files.

• Provide professional support to BoD meeting.

• Plan, organize and schedule own workload so that the following activities are completed accurately and on time.

  • preparing company level circular / announcement;
  • preparing documents and presentation materials;
  • screening and responding to incoming correspondence, inquires, and phone calls;
  • drafting letters and official information releases;
  • arranging and attending meetings;
  • taking and distributing minutes; etc.

• Facilitate smooth communications between GMO and all internal / external parties. Support GMO in internal communication (e.g. company town-hall meeting, company letter box, company newsletter, company intranet and etc.)

• Coordination of important company projects / events

Main requirements

3+ years professional experiences in administration management.

• Working experiences in multination company is must.

• Working experiences in project execution is preferred.

• Bachelor degree or above

• Fluent English (Excellent Speaking & Writing skills)

• Familiar with MS Office Applications (PowerPoint, Excel, Word, Outlook, etc.)

• General understanding of Siemens Products and Markets, knowledge of MS products will be value added

• Time management

• Team player, good communication and interpersonal skills

上班地址：上海市闵行区天宁路298号