General Purpose:

To assist the Financial Controller and oversee daily accounting operations

Main Responsibility

• To supervise daily accounting operations.
• To perform bank reconciliations and month-end reconciliation of all general ledger balances.
• Prepare the journal vouchers for the monthly closing
• To prepare trial balance and financial reports.
• Prepare the reconciliation of all balance sheet accounts and ensures that supporting schedules & worksheets are prepared
• To review and analyze all accounts before issuing final monthly financial statements

• To supervise and control subordinates to discharge their duties in an effective and efficient manner.
• Assist in preparing the Annual Budget and forecast.
• Review the purchase requests & purchase orders (verify the limit

• To ensure teamwork and efficient operation of the hotel through team spirit development
• To supervise daily accounting operations.
• Review the F&B linen, Uniform, glassware, and etc… inventory
• To prepare time tables for completing monthly reports and work schedules.
• To be responsible in preparing various monthly reports as required by management.
• To perform financial analysis on monthly statements and report to FC.
• To ensure sub-ledgers and supporting evidence are in order and properly maintained to support the General Ledger.
• Supervising the finance department personnel as detailed in the Organization chart
• To ensure fixed assets ledger properly maintained and the annual fixed asset inventory taken.
• To safeguard all contracts and agreements and to supervise the necessary accounting procedures and the preparation of accounting ledgers and summaries.
• To assist FC for internal controls of finance and other departments.

• To review the daily revenue report prepared by the Income Auditor and to prepare the Income journal.
• Administer staff involved in activities related to the Accounting department to ensure that work and vacation schedules are compatible with in house guest activity.
• To verify that journals and journal vouchers are properly recorded and accurate.
• To verify that the general ledger and sub-ledger postings are accurate, ensure that general ledger and sub-ledger balances correspond to and all control clearance accounts are cleared at month-end.
• To manage prepaid and accrued expense monthly allocations and other allocated expense calculations and to ensure they are properly accounted for.
• To review the salary calculations and ensure that labor expenses are properly posted.
• Replace the FC during his absence
• To review the Monthly Food & Beverage Cost Controller’s Report and to verify the proper booking of the costs.
• To check a draft of monthly account statements, verifying that there are no errors or unrecorded amounts and to report to FC.
• To verify that fixed assets are purchased according to the capital expenditure budget, that amounts are properly recorded and the fixed assets ledger completed.
• To verify that the computer system is operating smoothly and that all necessary accounting records are correctly prepared.
• To maintain close communication with the public auditors for receiving advice and counseling and to provide instructions for the preparation of internal and external audits, getting ready all necessary data and documents.
• To maintain a working knowledge of the accounting regulations of the region the hotel is located.
• To verify the daily bank balances through review of the bank statements for all bank transactions and to prepare the monthly bank reconciliation and credit card reconciliation to be submitted to FC and GM.
• To verify the accuracy of the General Cashier report and that revenue receipts are daily deposited into the bank by the General Cashier.
• To perform monthly and at a random physical inspection for cash hold by the cashiers and to review daily cash balance lists from the General cashier for cash on hand.
• To ensure that unused checks and other bank forms are safely stored and that all measures are taken to protect cash on hand at any point of sale and General Cashier’s room.
• To verify the daily foreign exchange rates are complying with and advertised according to the procedure.
• To prepare actual and estimated working capital schedules and to submit them to FC.
• In regards to sales tax, consumption tax and payroll related taxes, to verify that amounts are promptly declared and paid on time.
• To ensure that all tax matters are treated in a proper manner in compliance with related legislation.
• To follow up any tax changes and legislation.
• To check the workload for the Accounting department and assist FC in setting and changing assignment of work in order to prevent overburdening one part of the staff with heavy workload.
• To manage the vacation schedule for the Accounting department, doing the necessary adjustments to prevent any trouble in daily operation.
• To evaluate employee performance and make suggestions to FC accordingly.
• To plan and organize training for the staff in areas of accounting and finance.
• To be fully aware and conversant of Accor / Ibis & Adagio Jeddah Malik Road and is responsible to integrate them in the day to day operation.
• To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel’s policy on Fire, Hygiene, Health and Safety.
• To understand and strictly adhere to the country Rules & Regulations.
• Strictly adhere to all departmental SOPs.
• To follow the prepaid & accruals
• To follow the Hotel’s contracts
• To follow the Hotel insurances
• To follow the vendor payments done on time
• To follow the A/R collection on time
• To reconcile VAT & Municipality monthly basis