Job Description

This role supports the end to end learning administration for key programs and activities within enterprise learning. Providing administrative support this role carries out a range of relatively routine activities and processes to provide support to the Leader & Enterprise Development team.  This role serves as the initial point of contact for key stakeholders.

The principal activities of this role are:

• Platform management  for key programs
• Management of Box folders, e.g. Updating documents – (changes to agenda, manage the documents in the storage)
• Management of the mailboxes (checking daily, answering queries)
• Maintenance of the learning planner (with status update)
• Schedule calls for cohorts Leading Business and record them
• Providing reports for online courses if requested
• Gathering and handling nominations process for all programs
• Reporting, project plans, cooperation with external parties and supporting live events
• Answering on queries related to learning programs (from vendors, coaches and participants)
• Coordinate all communications, Talent Partner’s queries and manager’s questions
• Online trainings cohort administration and management via SABA and Curator under direction of Enterprise Learning Specialist.
• Launch plans and checklists
• Uploading participant spreadsheets, update and upload cohort specific content in the system
• Take the lead on visa letters for all participants and coaches.
• Gather feedback through surveys and monitor satisfaction ratings, make recommendations for changes, and help keep content relevant.
• Global room bookings, hotel and restaurant bookings for f2f training programs
• Entering attendees in the visitor system, ensure badges where necessary
• Proactively support Leader & Enterprise Development Team
• Taking ownership of daily tasks and E2E activities related to the learning programs
• Constantly looking for areas of improvements in order to build more space for additional activities
• Taking interactions with the HR team during calls and townhalls to increase your visibility in HR community
• Acting as partner to Project Manager to share knowledge across our teams.

  Required Capabilities:

• Ability to multi-task and handle competing priorities
• Exceptional organizational skills, high level of flexibility and ability to manage detail
• Strong focus on customer service/support
• Prior administrative experience; ability to follow processes, preferably in learning and development
• Preferable experience with MS Teams
• Detail oriented
• Able to handle a large volume of transactional work with a high level of consistency
• Very good command of English
• Excellent communication and interpersonal skills
• Proactive approach in addressing obstacles/barriers
• Team Player – Collaborative style of working
• Available for possible business travelling

AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law. AstraZeneca only employs individuals with the right to work in the country/ies where the role is advertised.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.