Global Mobility Administration Specialist

(Secondment until 30th September 2021)

The Global Mobility Team is responsible for the management of international moves globally for AZ and for coordination of immigration and visa processes along with administrative support for relocation. The Global Mobility/Immigration & Relocation Administrator will primarily support the immigration and relocation area. Possibly this person will also support other Global Mobility Administrators in the GM area. They will in particular be liaising globally with a range of external vendors/specialist service providers and internal contacts to support the activities.

Accountabilities/Responsibilities

-       Administration of International Assignments in AZ systems (Workday and AssignmentPro)

-       Maintaining proper communication and collaboration within Global Mobility Team regarding IAs (start IAs, end IAs and changes, additional projects), supporting Global Mobility Partners in operational and administrative work related to International Assignments

-       Support preparation of IA costings

-       Make sure that all visa and immigration documents are processed on time and filed according to legal requirements, track V&I documentation for expiry and renewal

-       Answer to daily queries and questions related to V&I area

-       Support internal audits

-       Coordinate one time relocation processes

-       Collaborate with external vendors/specialist service providers and internal contacts to support the activities

-       Review and confirm invoices

-       Oversee shared drive/Box, etc. maintenance, including folder creation, document addition/deletion/revision.

-       Ensure internal and external data privacy compliance and that confidentiality is maintained at all times.

-       Contribute to continuous improvement process reviews.

- Provide professional point of contact for internal and external parties

Skills and Capabilities
• Mature in handling sensitive/confidential information.
• Effective communicator (both written and spoken)
• Ability to prioritize conflicting demands and an unpredictable workload.
• Systematic/thorough approach to resolving ambiguous situations.
• Fluent in English
• Detail-oriented and highly organized.
• Cross-cultural awareness.
• Exceptional interpersonal skills/customer service mindset.
• Team player/positive attitude.
• Composed under pressure.
• Technology proficiency including (but not limited to) Outlook, Workday, Word, Excel, PowerPoint, APro, DocuSign, etc.

If you would like to apply for the above position, please send your application documents (actual curriculum vitae) in English.

AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.