At AstraZeneca, we are united by a common purpose: to push the boundaries of science to deliver life-changing medicines. Every day, we make a difference by delivering potentially life-changing medicines to millions of people worldwide. Our purpose is results-oriented and so is our approach. Becoming a more agile and creative company means building a dynamic, inspiring culture where we celebrate diverse, bold thinking, are curious, creative, and open to new insights and ways of working.

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

HR Administration Specialist with German

Working as a key member of the HR Services Team based in Regional Human Resources (HR) Centre, we are looking for a customer service oriented specialist to provide support to our regional HR professionals and customers across our core workforce administration. You will utilise our suite of core and enabling HR technology (Workday, ServiceNow case management, Fieldglass, telephony, etc.) to execute a range of activities, directly contacting customers and HR professionals when needed to solve more complex problems. Our Regional HR Centre teams will work together with key HR and IT partners around the world to identify and implement process and technology improvements to our way of working in HR and our interactions with customers.

As the HR Administration Specialist you will be responsible for the below processes:

• Manage employee personal data, validating any personal data changes with appropriate sign off procedure and validating any documentation required
• Process changes to organisation units in Workday, identifying the need to create/delimit/change an organisation unit resulting from other transactions and administering the changes to the new structure
• Support position management within Workday, creating, editing and ending appointments and positions, ensuring the requestor is notified of the action and the employee is informed
• Manage Workday job change processes and required documentation resulting from promotions, demotions, lateral transfers, fixed term contract extension, etc.
• Work with in-country HR to manage transfers to affiliates, generating contract documentation and supporting manual payroll and benefits activities, as appropriate
• Provide necessary input for workers council approval when required
• Support managers with probation period administration and documentation, and manage required transactions resulting from a new hire no-show
• Collaborate with Payroll Provider to run payroll correctly according to the schedule
• Prepare and upload HR reports
• Support with benefit administration
• Collaborate with TAQ Partners to help them with job requisition opening
• Process long absences in dedicated systems and provide right calculations to Payroll Vendor
• Use the HR knowledge base and internal work instructions to ensure that processes are executed correctly and customer guidance is provided in an effective and consistent manner
• Perform data quality checks on employee data in Workday, manage the list of errors, discover data gaps and liaise with Employee/Manager or Local HR to correct data when applicable
• Look for opportunities to improve process execution and technology usage, working with Global Process Owners (GPO) to prioritise and implement improvements

Candidate Knowledge, Skills & Experience:

• Experience in corporate administration
• Experience supporting HR processes and transactions
• Keen attention to detail and focus on data accuracy
• Understanding of common service centre enabling technologies – e.g. case management, telephony and online user portals (Workday system knowledge would be an asset)
• Good command of English
• Very good command of German is a must
• Demonstrated ability to manage competing tasks efficiently and prioritize workload within a matrixed team environment
• Enjoys working as part of a lively and hard-working team, performing together under pressure to meet monthly payroll deadlines
• Experience in Microsoft applications (MS Teams, Word, Excel)
• Highly developed communications, organisation and interpersonal skills
• Proven ability to work with confidential data
• Experience of delivering against Service Level agreements, including working with third party providers to meet work deadlines
• Ability to think analytically and effectively problem solve using creative solutions

AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law. AstraZeneca only employs individuals with the right to work in the country/ies where the role is advertised.

Next Steps – Apply today!

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AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.