About RWS:
RWS Holdings plc is the world’s leading provider of technology-enabled language, content management and intellectual property services. We help our customers to connect with and bring new ideas to people globally by communicating business critical content at scale and enabling the protection and realization of their innovations.
Our vision is to help organizations interact effectively with people anywhere in the world by solving their language, content and market access challenges through our collective global intelligence, deep expertise and smart technology.
Customers include 90 of the globe’s top 100 brands, the top 10 pharmaceutical companies and 18 of the top 20 patent filers worldwide. Our client base spans Europe, Asia Pacific, and North and South America across the technology, pharmaceutical, medical, legal, chemical, automotive, government and telecommunications sectors, which we serve from offices across five continents.
Founded in 1958, RWS is headquartered in the UK and publicly listed on AIM, the London Stock Exchange regulated market (RWS.L).
For further information, please visit: www.rws.com
Your role
As the HR Administrator you will be responsible for providing HR assistance, facilities management and general office requirements for the Montreal office and our Canadian employees. You will be part of the HRNASA team and a larger HR global team at RWS. You will report to the Senior HRBP located in Montreal.
Enhance the employee experience by:
- Creates and maintains employee files, processes employee status changes, on-boarding, off-boarding letters.
- Liaise with external partners, insurance vendors and contractors, processing PO’s.
- Revise company policies and other relative documentation
- Act as point of contact for employees questions regarding:
- Benefits
- Timesheet reporting
- General pay inquiries.
- Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
- Maintains employee information in Empower, HR Module, Manulife and ADP.
- Assists with immigration and transfer documentation.
- Liaison with the building office management team (messenger services, catering companies, building services, etc.).
- Manage general communications for the office (FR & ENG).
- Participates in organization of special projects or events to enhance the employee experience.
- Responsible for facilities management
REQUIREMENTS
- Bachelors or Certificate in HR, one to two years related experience or equivalent combination of education and experience.
- Bilingualism (English and French), written and spoken. Spanish is an asset.
- Knowledge and understanding of payroll and benefits administration (ADP & Manulife are an asset).
- Strong organizational skills with attention to detail.
- Excellent communication skills.
- Good interpersonal skills including the ability to develop positive working relationships with peers and colleagues.
- Strong technical aptitude and knowledge of MS Office.
- Ability to maintain confidentiality at all times.
- Ability to multi-task and work in a fast paced environment.
- Thrives in an ever changing environment.
WORK ENVIRONMENT
- Located a couple of minutes from Peel metro station, very practical in winter as you don’t need to go outside.
- Amazing culture and diversity
- Access to a vast library of eLearning training.
- Great benefits plan
- Wonderful global HR Team
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