• Title: HR Administrator
• Reporting To: HR Business Partner
• Location: Germany, Poland, Spain (remote)

 

RWS

 

RWS Holdings plc is a unique, world-leading provider of technology-enabled language, content, and intellectual property services. Through content transformation and multilingual data analysis, our unique combination of technology and cultural expertise helps our clients to grow by ensuring they are understood anywhere, in any language.  

 

Our purpose is unlocking global understanding. By combining cultural understanding, client understanding and technical understanding, our services and technology assist our clients to acquire and retain customers, deliver engaging user experiences, maintain compliance, and gain actionable insights into their data and content.  

 

We work with over 80% of the world’s top 100 brands, more than three-quarters of Fortune’s 20 ‘Most Admired Companies’ and almost all of the top pharmaceutical companies, investment banks, law firms and patent filers. Our client base spans Europe, Asia Pacific and North and South America. Our 65+ global locations across five continents service clients in the automotive, chemical, financial, legal, medical, pharmaceutical, technology and telecommunications sectors.  

 

Founded in 1958, RWS is headquartered in the UK and publicly listed on AIM, the London Stock Exchange regulated market (RWS.L).  

 

For further information, please visit: RWS  

 

About HR

 

Our business is nothing without our people. As part of our global Human Resources team, you will be supporting over 8,000 people, across 100 legal entities in 43 different countries. We have a vibrant and nurturing culture where everyone can learn, grow, and thrive. We also love ideas and exploring new ways of doing things, united by our love of language. 

 

 

Job Purpose

As a key player in the EMEA HR team, the successful applicant will be responsible for approximately 260 employees and will support the HR Business Partner by taking responsibility for many aspects of operational HR in a fast paced, dynamic and rapidly evolving organisation.

 

 

 

 

 

Key Responsibilities

 

• Ensuring operational HR queries are dealt in a promptly manner and aligned with the values and growth of the business
• Supporting transition at a local and wider level
• Being the point of contact for employees´ day to day queries
• Supporting German offices with the HR related paperwork required
• Conduct new starters onboarding as required
• Assisting implementing new HR policies and procedures and ensuring existing policies are legally compliant
• Overseeing the HR procedure around the employee lifecycle utilising HRIS (D365) and related data sources
• Ensuring correct maintenance of employee data in the HRIS
• Creating and running HRIS reports to provide timely MI for stakeholders
• Assisting HR colleagues in relation to HR projects as required
• Ensuring HR documentation such as contracts, pay and changes to conditions are managed correctly
• Ensuring payroll input is complete correctly and in accordance with timelines
• Liaising with other internal teams and also service providers e.g. payroll
• Assisting with Corporate Social Responsibility and Employee Engagement activities

 

Skills & Experience

 

• Strong written and verbal communication skills (in both German and English)
• Proven generalist experience gained at Administration level
• Desirable knowledge of Germany’s Employment Law
• Desirable knowledge of payroll process and employee statutory entitlement
• Desirable HR qualification  
• Desirable confident delivering presentations in face to face or remote settings
• Excellent interpersonal skills so that the RWS’s company values of collaboration and quality is sustained
• Good organisational skills and an ability to multi task
• Competent user of Microsoft Excel with the ability to manipulate data
• Able to work autonomously and confident in own decision making
• Experience of working within a fast paced, global organisation

 

 

 

Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career. 

 

In return, we expect all our people to live by the values that unite us: to partner with colleagues and clients, to adopt a pioneering spirit, to be positive in progressing the work we do, and always to deliver what we promise. 

 

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics.