In Asia Pacific, BNP Paribas is one of the best-positioned international financial institutions with an uninterrupted presence since 1860. Currently with over 17,000 employees* and a presence in 13 markets, BNP Paribas provides corporates, institutional and private investors with product and service solutions tailored to their specific needs. It offers a wide range of financial services covering corporate & institutional banking, wealth management, asset management, insurance, as well as retail banking and consumer financing through strategic partnerships.
 
Worldwide, BNP Paribas has a presence in 73 markets with more than 196,000 employees. It has key positions in its three main activities: Domestic Markets and International Financial Services (whose retail-banking networks and financial services are covered by Retail Banking & Services) and Corporate & Institutional Banking, which serves two client franchises: corporate clients and institutional investors. Asia Pacific is a key strategic region for BNP Paribas and it continues to develop its franchise in the region.

BNP Paribas offers you an exciting career in an international business environment that is fast-paced, diverse and focuses on creating high-value relationships with our clients. We offer competitive salary and benefits, as well as a working environment where you’re valued as part of the team.

* excluding partnerships

https://careers.apac.bnpparibas/

Position Purpose

The CIO Office is a transversal team supporting and reporting on the CIB CIO activities in APAC.

The main responsibilities are:
- To coordinate the yearly forecast and budget exercise across APAC
- To monitor closely the expenses and recruitments against the budget
- To track the Project Portfolio KPIs and highlight any project at risk, delayed or over-budget
- To monitor and track Operational Risk for CIB IT in APAC
- To support the Management in preparation of steering committee documents and manage overall governance (local, regional and global)
- To ensure usage of appropriate tools and processes within the department
- To liaise with the relevant teams to improve overall efficiency and communication

Key Missions

 

Project Portfolio Management (PPM)

- Monitor the Project Portfolio KPIs to ensure Management can take decision on a timely manner and with relevant information on hand:
Financial (actuals, budget, headcount, saving)
Progress, milestones, deliverables
Risk and issues
- Secure the usage of the project management tool for APAC ITO CB scope:
Create and baseline projects in Clarity
Maintain accuracy of the database by implementing specific controls and performing them on a regular basis
Provide support to the users
Automate the reports and portfolio presentation

Operational Risk

- Ensure that IT Risks are well managed and remediated timely (e.g. no overdue security exceptions and acceptances)
- Audit & IT OPC contact point - Take lead to support all internal and external audit engagements
- Technology Risk Management
- Security vulnerabilities

Forecast/Budget Exercise

- Coordinate the implementation of the new budget tool with Head Office and the region
- Plan and execute the yearly forecast and budget exercise
- Control that Forecast and Actuals are consistent with all commitment taken
- Participate in the preparation of presentations to Management with consolidated figures
- Help in coordination and communication with all stakeholders throughout the exercise, especially with regional Performance Management, CIB IT Managers, ISPL and ITIP 

Asset Management

- Liaise with Regional Performance Management team to improve the reporting on existing assets and work-in-progress assets (not yet capitalized)
- Analyse the reporting to assess P&L and Cash impact based on assets pipeline
- Assist in Management decision

Presentations and Steering Committees

- Maintain the committees’ calendar up-to-date to anticipate the preparation workload
- Participate in collection, preparation, distribution of presentations and minutes of meeting recording for committees as and when required

Vendor Management

- Liaise with Regional Procurement team to improve the contract management process (workflow, tools, templates, approval thresholds, roles & responsibilities, etc.)
- Liaise with Regional Account Payable team to improve the invoice management process (workflow, tools, templates, approval thresholds, roles & responsibilities, etc.)
- Clarify both processes with APAC CIB IT Managers and Vendors; and coordinate with them when necessary
- Ensure that all commitment taken are within the approved budget envelop and provide monthly analysis on the spending
- Check and validate internal invoices for Operations Offshoring in ISPL, Regional and Head Office support; as well as external invoices from Vendors and Consultants
- Communicate to Asia Pacific COOs the invoice details and provide support to their questions.

Competencies (Technical / Behavioural)

- Familiar with budgeting processes
- Strong Finance / accounting notions
- Team management track record
- Rigorous, good at problem solving
- Excellent communication skills
- Good knowledge of Project Management and Project Portfolio Management; previous usage of Clarity or BO would be an advantage
- Proficient in Excel and PowerPoint, VBA and ThinkCell is a plus
- Be able to work independently and under minimal supervision
- Be able to work under pressure during certain period of time
- Be proactive and put forward ideas for improving existing documents, reports, systems usage, processes, etc.
- Provide excellence in terms of quality of deliveries and quality of Service

Specific Qualifications Required

- Degree or Master Degree
- Minimum of 5 years’ experience in Operational Risk, PMO function, Financial audit applied to technology
- Experience in multi-cultural environment

- Previous experience in Banking industry would be a plus.
- Speaking French is a plus