Human Resources Coordinator

This newly created role will dually support the HR Operational Excellence in UK & Lithuania and HR Shared Services teams across the EMEA region.  You will serve as the primary executor for several key processes in UK and Lithuania, provide HR administrative assistance, and support projects focused on compliance, the HR legal environment, and colleague relations. Responsibilities cross all functions within HR, including but not limited to employment, compliance, talent management, compensation, benefits administration etc.  If you have an eye for detail, like process optimization and efficiency, and want to contribute to a collaborative team, please apply!

This is a full-time position based in Bentley Vilnius office, reports to the HR Manager, UK.

Day-to-Day Responsibilities:

• Executing and deploying key processes and procedures in UK and Lithuania including but not limited to:
  • Drafting offer letters and employment contracts. Onboarding new colleagues
  • Answering common colleague inquiries, assisting with foundational reporting
  • Preparing and tracking of termination paperwork
  • Serving as initial point-of-contact for terminated colleagues post-transition period
• Working with external vendors including but not limited to medical insurance companies, pension funds, health care institutions and local payroll providers to help with their regular inquires
• Managing and answering queries on UK benefits, such as private medical insurance, pensions, cycle to work scheme, childcare vouchers
• Assisting in the update of employee handbook policies
• Working in SuccessFactors, our HRIS system
• Supporting HRSS team for EMEA specific HRSS matters and ensuring accurate data is captured and updated in personnel files
• Ad-hoc project support and other duties and responsibilities as assigned
   
  What You Bring to Our Team:

• Excellent communication, engagement, and diplomacy skills in dealing with colleagues at all levels of the organization.
• Detail-oriented and process-driven
• Critical thinker who can think strategically and apply to the topic at hand to solve problems
• Solid organizational skills, including the ability to accomplish demanding timeline objectives, multi-task on assignments and be comfortable with change and continuous improvement
• Passion and sense of urgency for execution
• Skilled in Microsoft Office tools and Talent Management systems
   
  Desired:

• Experience in HR or have completed coursework in Business and Human Resources
• Knowledge of principles and practices of Human Resources Management
   
  Measures of Success:

• Query turnaround time and proactiveness in completing the tasks
• Willingness to explore new areas and projects (involvement/ownership/completion)
• Knowledge sharing with other Talent Advancement team members
• Demonstration of company values every day