Job Position: IT Procurement & PMO Support Assistant, China

systemsGo Shanghai is now conducting interviews to fill the position of IT Procurement Assistant, who will work within our expanding Projects team. This is a full time position in our fast growing office in Shanghai, and comes with standard benefits. Successful candidates will work alongside our team of professionals to provide procurement services and assist our project managers in Asia Pacific Region.

Procurement Duties:

• Source, select and negotiate with our distributors and suitable suppliers for procurement of IT products and services

• When making a purchase, negotiate competitive pricing and lead times plus associated services such as delivery, installation, maintenance etc.

• Obtain competitive pricing and lead time information. Maintain clear and precise procurement documentation including firm orders from clients matched with corresponding purchase orders to vendors, with clearly identified margins which meet or exceed guidelines

• Ensure that all vendors provide valid VAT documentation

• Assist the sales and projects staff during pre-sales and proposal writing process to prepare the descriptions and pricing of procurement items – hardware, software and subcontracted services

• Create quotations for equipment and/or services to be sold to our support clients

• Track delivery dates and coordinate with suppliers to ensure on time delivery to our clients

• Maintain complete and accurate purchasing records, including vendor payment details such as vendor payment schedules, invoices, fapiao, serial numbers, warranty details etc

Project Administrative Duties:

• Assist the projects team in preparing project documentation by helping to organize and file project financial records, planning documents

• Perform various coordination tasks as requested by the projects team, such as arranging vendors for onsite installation works

• Coordinate with Building Management Offices (BMO) to submit work permit application forms and other documents

• Update project financial data (revenue / cost information) to enable up to date reporting on project financials

• Assist the project team onsite to take deliveries, monitor progress of subcontractors and to collect photos to be used in project reporting

• Attend site inspections to supervise circuit providers and other vendors during surveys / installations / relocations

• Attend site meetings to take notes or to provide other administrative support
  

Required Qualifications:

• Minimum 2 Years Practical Working Experience

• Must be advanced user of Microsoft Office solutions – Word, Excel.

• Background in Procurement Desirable

• Knowledge of IT Products & Services desirable but not essential

Candidates with Technical Diploma, B.Sc. or B.EE. preferred

上班地址：人民路885号淮海中华大厦2204-06室