Job Responsibilities

• Serve as a Company Secretary to Council/Committees and be the designated communication channel with Council/Committee Members regarding meeting matters and event invitation
• Provide secretarial support to Council/Committee members, including preparation of committee events and filing of documentation, such as agenda, minutes promptly
• Plan and organise committee meetings per meeting/event schedules; and ensure readiness of documentation/inputs from parties concerned
• Responsible for the Institute Secretariat section of annual activities, such as AGM and Council Luncheon
• Handle the appointments of Council/Committee members, orientations and any other onboarding related activities, and the preparation of relevant materials
• Ensure compliance with laws and regulations, including Government Ordinance, Memorandum and Articles of Association, By-laws of the Institute
• Be the custodian for all legal documents of the Institute (MOU, contracts etc) and responsible for document control of internal policy, procedures, guidelines, forms etc
• Safeguard and uphold the terms and conditions of contracts/agreements between the Institute and external parties, and coordinate with lawyers for related negotiation
• Assist in Trademark registration and the maintenance of relevant record
• Assist in the implementation of any other corporate governance-related matters of the Institute

Job Requirements

• Degree holder or above in business related discipline, preferably a member of ICSA/HKICS
• 5-8 years' corporate secretarial/administration experience, preferably with prior relevant experience in council, institute or academy
• Knowledge and experience in ISO documentation will be an advantage
• Good in time management and attentive to details, self-motivated with a can-do attitude
• Excellent coordination and organisational skills
• Proficient in MS Office applications
• Excellent command of written and spoken English and Chinese

Interested parties may send in your application together with a detailed resume stating your academic results, present & expected salaries, date of availability and contact phone number by clicking 立即申請 , applicants are welcomed to visit our website: www.hkib.org for further information about the institute. 

(All information provided will be treated in strict confidence and used solely for recruitment purposes)