Job Title / Role: Intern Administrative Organization: Siemens Proprietary Limited Location: Midrand, South Africa Job Profile We are looking for a young dynamic individual who is ready to become part of our Learning team at one of the world’s leading technology companies. Mission/Function of the role: This position is ideal for a self-starter ready to take on multiple tasks and support on projects to support the Learning Department in South Africa. The Administrative Intern will be responsible for the coordination and administrative support of all learning related activities including support on multiple ad hoc projects. This role is essential in ensuring that we represent the learning department with the highest level of quality and professionalism and that coordination and administrative services are delivered timeously. What are the responsibilities of the role? Summary of responsibilities: · Coordination and administration of assigned tasks. Ensure that tasks assigned embody the level of excellence and professionalism synonymous with our Siemens learning department. · All Commercial duties for the Learning portfolio including purchase order creation, purchase requisition creation, goods receipts, consolidation of cost transfers, ensuring receipt of invoices and consolidation of proof of payments. · Daily verification of all pending learning applications, which include: Confirming that correct documents are received, that amounts correspond to the attached Invoice/Fee statement. - Follow up with employees to upload/send the correct documentation or amend their applications if needed. · Attend to employee and bursar administrative queries received daily. · Upload and maintain catalogue: - Quarterly update of catalogue (this includes liaising with training providers to obtain the necessary information). - Upload ad-hoc catalogue courses. - Edit existing courses, such as dates and amounts when required. - Request and upload relevant invoices from Training Providers whilst confirming that the amounts correlate with the application/platform. - Send daily enrolment report to Training Providers. Ensure applications are approved on time by all stakeholders. Follow up with line managers, training providers and Learning manager if necessary. · Provide support to external bursars - Assist external bursars with their applications. Liaise with Educational Institutions when required. Verify and Upload documentation received for ad hoc payments. Email proof of payments of ad hoc payments to bursars (accommodation, living allowance etc.) · SETA Liaison – Supporting the Skills Development facilitators with SETA related activities. · Training documentation collection and filing. Facilitate the collection of all training documentation from the relevant facilitators. Maintain a structured filing system and scan and file all training documents accordingly. · Ensure that learning documentation records are correctly maintained and filed for easy retrieval. · Obtain and Verify training registers and invoices · Consolidate ad hoc training from the business Qualifications and Experience · Completed B.Com Degree in Accounting/Business Administration/HR /Training/Development related qualification. Requirements · Intermediate knowledge of Microsoft Excel, Word, PowerPoint and Outlook applications. · Fluent in written and spoken English (Business). · Prior experience in coordination and administration of Learnerships and NQF products, including SETA Interaction (Advantageous). · Previous experience in working with Training Management and Learner Management Systems (Advantageous). Skills and Competencies · Ability to prioritise and work under pressure. · Excellent interpersonal skills. · Time management skills. · Takes ownership and works in an autonomous capacity. · Excellent planning and organisational skills. · Problem solving and decision-making skills. · Meticulous attention to detail. · Personal Attributes · Relationship builder and confident communicator. · Energetic and enthusiastic. · Self-motivated. · Able to multi-task. · Mature approach, pragmatic and tenacious. · Good team player. · Ability to think innovatively. · Client-centric. · Strives for excellence in execution. · Sense of urgency. · Emotionally intelligent Reporting Manager The Role reports to the Head of Human Resources Our culture: Our culture embraces different perspectives, open debate, and the will to challenge convention. Change is a constant aspect of our work. We aspire to lead the change in our industry rather than just react to it. That’s why we invite you to take on new challenges, test your ideas, and celebrate success. The company’s approved Employment Equity Plan and Targets under the Employment Equity Act will be considered as part of the recruitment process. As an equal opportunity employer we encourage and welcome people with various disabilities to apply. We care about your data privacy and take compliance with Organization: People & Organization Company: Siemens Proprietary Limited Experience Level: Recent College Graduate Full / Part time: Full-time