Job Description

This role supports the end to end learning administration for key programmes and activities within enterprise learning. Providing administrative support this role carries out a range of relatively routine activities and processes to provide support to the Leader & Enterprise Development team.  This role serves as the initial point of contact for key stakeholders.

The principal activities of this role are:

• Platform management  for key programmes
• Maintenance of Sharepoint online site
• Management of Box folders, e.g. Updating documents – (changes to agenda, manage the documents in the storage)
• Management of the programme mailboxes (checking daily, answering queries)
• Maintenance of the learning planner (with status update)
• Finance management and Invoicing
• Answering on queries related to learning programmes (from vendors, coaches and participants)
• Coordinate all communications including joining instructions, manager informs, etc
• Global room bookings, hotel and restaurant bookings for f2f training programmes
• Entering attendees in the visitor system, ensure badges where necessary
• Print list of coaching slots for facilitators
• Online trainings cohort administration and management via Box under direction of L&ED Director
• Launch plans and checklists
• Weekly participant reports for each cohort, sharing with Lead Educators
• Weekly stats and reports
• Uploading participant spreadsheets, update and upload cohort specific content in the system
• Coordinate and schedule all kick off, and briefing calls, as well as aspiration interviews for each Rising Leader.
• Take the lead on visa letters for all participants and coaches at the DC.
• Handles coordination of mentee questionnaires and can assist with pairing.
• Gather feedback through surveys and monitor satisfaction ratings, make recommendations for changes, and help keep content relevant.
• Measure KPIs and analyze data

  Required Capabilities:

• Prior administrative experience; ability to follow processes, preferably in learning and development
• Exceptional organizational skills, high level of flexibility and ability to manage detail
• Ability to multi-task and handle competing priorities
• Strong focus on customer service/support
• Able to handle a large volume of transactional work with a high level of consistency
• Detail oriented
• Excellent communication and interpersonal skills
• Proactive approach in addressing obstacles/barriers
• Team Player – Collaborative style of working, good communication both written and spoken
• Preferable experience working in HR/Learning and Development
• Very good command of English

AstraZeneca is an equal opportunity employer.  AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law. AstraZeneca only employs individuals with the right to work in the country/ies where the role is advertised.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.