Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines. Our 109,000 colleagues serve people in more than 160 countries.

Our location in Lake Bluff, IL currently has an opportunity for a Legal Assistant II.  

WHAT YOU’LL DO

The legal assistant works closely with the paralegals and attorneys who actively manage the corporate governance of all legal entities (450+) outside of the U.S. and assist with other global projects that involve these legal entities, e.g., integration, name changes, Tax initiatives.

Main Responsibilities:

• Coordinate and track legal documents for execution with senior business leaders (including EVPs) and other internal stakeholders
• Prepare documents for legalization by various governmental bodies, direct external vendors with detailed document handling instructions, and perform quality control on vendors’ actions
• Manage user access and content for ILO’s SharePoint sites
• Organize documents in iManage and GEMS (global entity management system)
• Generate organization charts, including shareholding information, to be produced in compliance with governmental filings
• Handle routine information requests during vacation coverage of paralegals
• Train other administrative assistants about processes involving legal document handling
• Support attorneys  with administrative tasks as needed
• Develop knowledge of and follow different departmental processes or policies as well as identify opportunities for process improvements
• Handling general administrative matters and projects, including copying and filing, regularly updating lists of information in databases, running searches, and providing reports on either a scheduled or ad hoc basis
   

Additional Job Responsibilities: 

• High degree of professionalism and ability to discreetly handle confidential information and/or critical transactional documents
• Ability to establish strong working relationships with Board of Director members and senior business leaders’ assistants
• General knowledge of legal terminology
• Be self-motivated and work under minimal supervision to meet fast-paced deadlines
• Consistent and strong attention to detail, good judgment, solid time management and prioritization, with the ability to effectively multi-task
• Proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel and Teams)  and other common applications (e.g., eBilling system, document management system, automated workflow system)
• Strong analytical, written and oral communication skills

EDUCATION AND EXPERIENCE YOU’LL BRING

• Bachelor’s Degree or an equivalent combination of education and work experience
• Minimum 1 year to 3 years of experience within a corporate legal department or law firm setting
• Paralegal certificate not required for position but can assist in career advancement within the Legal division

Highly Preferred Experience/Skills:

• International subsidiary entity management experience
• Experience in the legal department of a large company or law firm
• Notary public license
• Experience with, or motivation to learn, project and vendor management, data analytics (metrics) and change management skills

WHAT WE OFFER

At Abbott, you can have a good job that can grow into a great career. We offer:

• Training and career development, with onboarding programs for new employees and tuition assistance
• Financial security through competitive compensation, incentives and retirement plans
• Health care and well-being programs including medical, dental, vision, wellness and occupational health programs
• Paid time off
• 401(k) retirement savings with a generous company match
• The stability of a company with a record of strong financial performance and history of being actively involved in local communities

Learn more about our benefits that add real value to your life to help you live fully:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.