Job Overview This is a hybrid role leaning heavily towards paralegal competencies but with a solid demand on PA skills. The position is based in Dubai but as a direct report to the Regional General Counsel, there should be some basic working knowledge of the wider GCC region. Ideal candidate would be one that can demonstrate working across a sliding scale of complexity, from office management to skilled diary management, to standard paralegal responsibilities, and within specified deadlines. Responsibilities and Duties · First point of contact for the Legal Department: - Primary liaison between the Legal Department and company employees, business partners, attorneys, and all other external and internal parties of all levels. - Ability to breakdown and understand queries and route accordingly. · PA to Regional General Counsel: - Diary/calendar management - Arrange travel bookings - Organize day-to-day tasks - Manage correspondence - Provide support for assigned projects - Manage multiple administrative processes within the team and the day-to-day running of the office. - Supervise and instruct the team assistant. - Manage integration of new office technologies and systems as appropriate. - Responsible for on-boarding of new joiners/interns/delegates. - Prepare quarterly audit reports, presentations, reports, statistical charts and briefings. - Prepare annual planning budget and monthly budget analysis repor · Paralegal: - Draft standard company resolutions - Issue Powers of Attorney including the management and administration of the “Project Power of Attorney eTool” - Arrange and (where necessary) attend notary appointments. - Maintain company registers - Prepare UBO, KYC and AML documentation. - Perform legal research and compile summary data from requested references (laws, legal encyclopedias, journals, etc.) - Account administrator for online research platforms - Responsible for external counsel retention and mandating · Document Controller: - Arrange attestation and legalization of documents as necessary - Monitor information flow throughout the department from multiple channels - Organize and maintain paper and electronic files. - Responsible for the Legal Department document safe. - Responsible for document requests from inside and outside the company Required Skills & Qualifications · Fluent written and oral communication skills in English. · Significant experience in administrative role reporting directly to upper management ideally within a corporate setting · Solid drafting skills · Strong time-management skills and ability to organize and co-ordinate multiple concurrent projects and work well under pressure to tight deadlines · Proficiency with office productivity tools and an aptitude for learning new software and systems · Flexible team player, willing to adapt to changes and unafraid of challenges · Ability to maintain confidentiality of information · Regional experience Preferred Skills & Experience · Arabic and/or German language skills. · Experience in overseeing budgets and expenses · Experience in developing internal processes and filing systems · Legal research skills and the desire to develop understanding of regional law Organization: Country Functions & Departments Company: Siemens Industrial LLC Experience Level: not defined Full / Part time: Full-time