Legal Secretary - IPT, Beijing
DLA PiperBeijingUpdate time: July 24,2019
Job Description
This role will be responsible for supporting one Partner and his team to undertake legal administration.
Working in a timely and effective manner, the successful candidate will be responsible for assisting fee earners to undertake tasks.
MAIN DUTIES AND RESPONSIBILITIES:
- Draft, create and edit documentation, in line with the house style guide.
- Accurate and timely entry of data to open and maintain clients and matters, including performing conflict searches. Adherence to firm matter opening policy and procedures.
- Accurately produce billing reports and draft bills in a timely manner. Work with fee earners to ensure bills are accurate and meet needs of clients.
- Release and post all final bills. Organise billing letters where necessary.
- Enter and process all invoices and reimbursements for payment in a timely manner.
- Filing of relevant paperwork including correspondence, email print outs, research material and financial receipts on a daily basis.
- Working with authors to organise files in a practical and easy-to -use manner.
- Maintaining up to date client records in Elite, front of file matter contact sheets and Outlook/Interaction Contacts, including client contact details, client specific requests in relation to billing and bill formats.
- Printing any emails that require filing on appropriate files in a timely manner
- Make appointments for fee earners as requested, (eg room booking, catering, etc.).
- Answer telephones and handle all calls in a professional manner.
- Arranging conference calls.
- Organising and assisting with client functions.
- Photocopying, Faxing, Scanning.
- Arrange travel bookings, including flights, taxis, accommodation and rental cars
- Attending team and office meeting.
- Close and archive files and matters (as per archiving guidelines/policy).
- Other requested secretarial duties.
SKILLS AND ATTRIBUTES:
- Proven experience as a Secretary of Partner within a legal environment
- Excellent communication skills in English and Chinese
- Intermediate knowledge of Microsoft Outlook, Word, Powerpoint and Excel is essential
- Good team player and ability to work effectively with others
- Ability to build rapport and develop professional relationships internally and externally
- High level of resilience
- Good problem solving skills
- High level of attention to detail and diligence
- Flexible and adaptable
- Good time management and organisational skills
- Proactive and seeks to add further value to stakeholders
The Firm
DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world.
We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.
Diversity and Inclusion
We are firmly committed to diversity and inclusion. For us, diversity isn't just about visible differences, it's the unique blend of talents, skills, experiences and perspectives that makes each of us an individual and we know it's crucial to have a culture and environment where those differences are genuinely valued.
Agile Working
We are open to discussing with candidates the different ways in which we are able to support agile working arrangements. We recognise that our people have responsibilities and interests outside the firm and that they may need flexibility to integrate their work life and personal life.
Pre-Engagement Screening
In the event that we make an offer to you, and where local legislation permits, we may conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and references from previous employers.
Primary Location: China-Beijing
Job: Secretarial
Schedule: Full-time
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