The purpose of this role is to offer support and expertise on the logistics processes for the pharmacy as well as offering admin support to management by anticipating, identifying, and meeting the team's needs with a proactive, organized, and problem-solving approach.

The successful candidate will act as Logistics Associate for the pharmacy and Admin Coordinator for GenMed and Finance departments.

Responsibilities as Logistics Associate - Pharmacy:

•Maintains orders and processes tracking, as well as interacts with LSP, Quality, Regulatory, Customer Finance and Customer Service teams;

•Checks the order volume in Anaplan and works with the BPA in case there is a need of BCs;

•Does a monthly evaluation of the SKU requests and validates the orders;

•Prepares and tracks the orders according to the “New Customer Set-Up” procedure;

•Creates, updates and records the order forms;

•Keeps close contact with the Customer Finance to secure the invoice-payments flow;

•Acts as the back-up person for the Logistics Coordinator for Distributors and Private Clinics;

•Collects the monthly sales forecasts and adds them in the commercial report;

•Participates in monthly calls;

•Offers support to the Finance department in different reporting and analysis activities;

•Ensures that all tasks received by the manager are resolved on time.

Admin Support for Finance and Commercial Managers:

•Prepares and administrates the contracts and relationships with the suppliers relevant for Finance and GenMed departments;

•Organizes and implements new flows and processes;

•Initiates and administrates purchase orders in Ariba system;

•Tracks invoices and checks payments in SAP;

•Organizes internal events in C3 system for GenMed team and acts as the point of contact for the agency in organizing events and submitting the requests in Cvent system;

•Follows a methodical approach in finalizing all tasks received from stakeholders;

•Maintains discretion and confidentiality on the data and documents processed;

Requirements:
•University degree in business administration;

•1-2 years of experience in a similar department of a multinational company (pharma industry preferred);

•Demonstrated knowledge of the processes in areas like sales, customer service, safety, etc;

•Demonstrated capability to learn quickly systems and processes, being open and flexible to changes, in a multinational environment;

•Demonstrated knowledge on different apps and systems such as Excel, Microsoft Teams, Box, SharePoint, C3, SAP, Ariba;

•Demonstrated knowledge of key terms from Logistics, Finance, Quality, Regulatory fields

Additional Requirements:

•High level of English, both in oral and written communication;

•Good computer skills in the Microsoft Office environment;

•Excellent communication skills, being able to communicate openly and accurately relevant details, both orally and written;

•Ability to adapt his/her communication style depending on the audience - can interact with internal and external stakeholders on a regular basis;

•Ability to identify and prioritize the needs of various teams;

•Has a proactive approach in identifying the inaccuracies that might appear in the processes and information flow - can solve any issues that might appear in an ethic and responsible way;

•Proves to have a service-oriented approach for all activities;

•Proves to be a good team player;

•Proves ability to manage different tasks, priorities, and deadlines;

•Desire to learn how to manage new processes and systems as well as capacity to quickly adapt to changes.