Marketing/ Public & Government Affairs Coordinator

The coordinator provides support for marketing and sales activities as well as public & government affairs part of the business unit. The role holder, works closely with the brand leads, brand managers within the business unit, public&government affairs team, and other coordinators across the company.

Typical Accountabilities

• Initiate and manage cooperation with partners, suppliers, agencies & HCPs (contracts, purchase orders, payments)
• Organizes and delivers specific activities and services in line with brand operational plans
• Collaborates with brand managers and Key Account Managers to ensure marketing and communication material is developed and signed-off, including supporting annual review of material according to SOP
• Engages with agencies to manage and coordinate development and delivery of marketing material with cooperation with brand leads/brand managers
• Controls projects ensuring delivery of project outputs according to plan
• Provide support on arrangements of details around Business Unit activities, e.g. internal meetings, educations, cycle meetings organization
• Assures tasks are of the correct quality and in accordance with written procedures and current legal requirements and internal standards
• Provide administrative and coordinative support in organizing and holding meetings with public stakeholders.
• Keeping track of official correspondence with government stakeholders, assuring adequate reporting of interactions in line with compliance regulations.
• Provide ad hoc support in proof-reading and formatting documents, Power Point presentations, etc.

Experience/requirements

• Excellent communication skills and fluent knowledge of both Polish and English language
• Specialist knowledge in relation to administrative/ business support activities in the relevant area
• Experience of Sales and Marketing Assistant and/or functional assistant work
• Past experience in providing administrative support to public stakeholders or in diplomacy is a plus.
• Competent in the use of relevant office equipment and systems
• Excellent computer and relevant software skills
• Customer service skills
• Ability to learn & adapt fast to changing environment
• Is knowledgeable about reputation management work and proactively work to ensure compliance with pharma code and code of conduct
• Prioritizes workload, great organizational skills
• Ability to follow through and contribute to finding new effective processes / ways of working
• Ability to work with others – works well with other people. Relates to them in an attentive and adroit way. Listens, communicates and resolves conflicts constructively

• Problem solving oriented and search for improvements

Functional Capabilities

Attention to details

Your work is done with high ethical principles and attention to rules and regulations in mind in order to build trust and long lasting internal and external relations. You must be able to drill down into the details and communicate challenges and possible obstacles at an early stage to the relevant parties in order to secure the right delivery on time. You have a good overview of the details – as well as the overall objective – which gives a good basis for driving continuous improvements in your daily work.

Flexibility, collaboration and communication

You work on several tasks for different individuals in different functions which means you have the ability to be flexible.

You need to be clear in your communication on expectations and deliveries to optimize the collaboration with your customers and colleagues.

You need to be able to manage above market projects across several functions to ensure integrated AstraZeneca approach in activities and deliverables

Customer needs

You understand what the customer wants and you offer your view of the tasks and deliveries at hand, to meet their needs and thereby maximize customer satisfaction. Having the ability to understand what the customer needs and the insights on what that means for you and the team in a practical sense will improve our common output towards the external customers and improve internal and external communication.

Next Steps – Apply today!

To be considered for this exciting opportunity, please complete the full application on our website at your earliest convenience – it is the only way that our Recruiter and Hiring Manager can know that you feel well qualified for this opportunity.  If you know someone who would be a great fit, please share this posting with them.

AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law.  AstraZeneca only employs individuals with the right to work in the country/ies where the role is advertised.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.