About AbbVie AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn. Joining AbbVie means, you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day. AbbVie Canada is one of the Best Workplaces in Canada whereby 98% of our employees are proud to say they work for AbbVie and 96% are proud of how we contribute to the community. When choosing your career path, choose to be remarkable. AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health, in addition to products and services across its Allergan Aesthetics portfolio. The Medical Affairs Scientific Coordinator is based at Head Office in Markham with some work flexibility. The coordinator reports to the Associate Director: Medical Affairs Lead in Aesthetics. This individual will be responsible primarily for Managing Pharma COMM Promo Mats for all brands and support VEEVA Vault submissions and approvals as the department Super User of the Medical Affairs Aesthetics department. Promo Mats – approver and Scientific review of the Promotional and Commercial materials for the Aesthetics medical Department including, Facial, CoolSculpting (CS), Breast Surgery and Reconstructive Medicine (BSRM) Brands. Be the primary Uploader for Med Coms for Reviewer and Approver FA CS & BSRM Potential for other product lines in the future Management storage and reactive distribution of scientific and clinical material Ensure the seamless coordination of centrally approved scientific and clinical content for training materials to be used in Educational Workshops involving local HCPs Work with cross functional partners to ensure the right educational content and programs are being offered to the HCPs based on their regional needs in cross collaboration with the FMAs Support the implementation of FMA development programs Ensure the educational materials and appropriate logistics are in place for trainer development programs This is not an exhaustive list of duties and responsibilities; some additional ad hoc administrative and project management may be required. Additional Responsibilities Keep up to date and be a subject expert with national and international legislation, guidelines, and customer practices (Health Canada regulatory Guidelines, Innovation medicines Canada and Pharmaceutical Advertising association Board). Collect, collate, and evaluate scientific data from a range of sources Develop and write clear explanations for reviews within the Promo Mats system. Adhere to work requirements within strict deadlines Advise internal and cross functional partners on regulatory requirements Provide strategic advice to senior management on regulatory guidance and changes Project manage/ support with teams of cross functional colleagues involved with the development of new promotional and AMI materials. Review company practices and provide advice materials review Liaise with, and make presentations internal cross functional teams ad hoc when requested on subject matter updates Take part in the development of marketing concepts and approve packaging and advertising before a product's releases when required. Manages the reporting tracking and filing of the Adverse Events Safety Program Prepares report for cross functional teams with AE PV and safety program monthly data inputs. Assume the role of administrator/super-user of e-learning coordinator, and other internal departmental portals Work travel will be required to perform duties at times, and this is an expected function of the position (>10 - 15%) Administrative Duties The Scientific coordinator will supervise and assist with the following departmental administrative duties Provide general administrative support for the Allergan Aesthetics Medical Affairs team, as required by the Associate Director: Medical Affairs, Allergan Aesthetics Manage creation, administration and receipt of Master Service Agreements, vendor contracts, purchase orders and invoices in SAP. Manage HCP events & sponsorship requests and their subsequent approvals via internal systems Support Field Medical Advisors within the Allergan Aesthetics Medical Affairs team, with regular tracking reports and data pulls from internal systems and databases Support Canada projects directed at maximizing field efforts, developing strategies, and medical programs. Assist in partnership activities with brand managers, AMI, and regulatory teams Support Allergan Aesthetics medical conference strategy and execution in collaboration with FMAs leadership and other cross-functional partners Support FMAs and Medical Affairs Lead as required on brand specific initiatives and projects Collaborate with other departments on cross functional tasks and reporting on ongoing projects Ensure appropriate document management for all materials and information related to medical affairs educational events and initiatives, in compliance with AbbVie’s SOPs Ensure excellent knowledge of the AbbVie’s SOPs related to the conduct and documentation For full compliance of AMI events with these SOPs and related standards Oversee the document management practices related Medical Affairs Aesthetics initiatives in line with SOPs Other tasks as required including onboarding new team members, completing and organize and maintain electronic filing systems, updating organizational charts and maintaining administrative procedures. Qualifications Skills: Bachelor’s degree or greater with a scientific focus. Proficient in MS Office applications such as Excel, PowerPoint, Word, SharePoint, and Outlook pharma/biotech/medical devices organizations, is preferred Bilingualism (English and French) is an asset Self guided and able to work independently to manage multiple projects, duties, and assignments Proficient with priority setting of Aesthetics is an asset • Collaborative style and enjoys working with cross functional internal partners • Communicating clearly and concisely, both orally and in writing • Exceptional time management and organization skills Willingness to learn new functions and try new tasks as assigned Ability to take and process feedback constructively Desire to serve our internal and external customers in keeping with Allergan Aesthetics core values Ability to manage multiple project timelines and adhere to deadlines. Full vaccination against COVID-19 is a condition of employment for this position, with possible accommodation for validated exemptions, within the limits of applicable legislation. AbbVie employees are also required to comply with any COVID-19 related external requirements, including any testing requirements, applicable to their work activities outside AbbVie premises (for example, travelling and visiting stakeholders and customers). AbbVie is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply. Travel Yes, 10 % of the Time Job Type Experienced Schedule Full-time Job Level Code IC Equal Employment Opportunity At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.