Night Secretary / Receptionist - Property and Workplace, Beijing
DLA PiperBeijingUpdate time: May 21,2019
Job Description
Working as part of the Property and Workplace team, the Night Secretary/Receptionist provides first class professional and client focused service to internal and external clients. The successful candidate will have good customer service skills and be able to multi task to work flexibly within the fast moving and changing environment.
Working Hours: 12.30pm - 8.30pm Monday to Friday
MAIN DUTIES AND RESPONSIBILITIES:
- Draft, create and edit documentation, in line with the house style guide
- Enter and process all invoices and reimbursements for payment in a timely manner
- Photocopying, Faxing, Scanning
- Arrange travel bookings, including flights, taxis, accommodation and rental cars
- Meeting and greeting visitors
- Notifying staff of visitors arrival
- Maintaining the meeting room areas
- Organising refreshments for meetings
- Managing room bookings
- Answering the telephone in a professional manner and directing calls where appropriate
- Assisting organising events based in the office
- Organising couriers and receiving post and parcels
SKILLS AND ATTRIBUTES:
- Previous experience working as a Receptionist or relevant customer service position within a professional environment
- College degree above
- Able to work well independently and as part of a team
- Strong verbal and written communication in English
- Able to work well under pressure with good problem solving skills
- Professional telephone manner
- Strong relationship building skills
- Proficient in the use of Microsoft Office
THE FIRM
DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world.
We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.
We are committed to attracting, developing and retaining the best people across all of our practice and business services groups, and our continued success relies on our ability to provide an inclusive and motivating environment where everyone has a role to play in achieving our goal to be the leading business law firm.
We offer exceptional career opportunities to our lawyers, aspiring graduates, and business services professionals in a truly challenging and rewarding environment.
Primary Location: China-Beijing
Job: Facilities
Schedule: Full-time
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