The office manager of the Nanjing KPMG Delivery Centre is responsible for organizing all the administrative activities that facilitate the smooth running of the office. The role includes planning and managing department budget, setting up procurement process of office supplies, ensuring office space which is well managed and maintained.

The manager will also play an important role in managing employee relationship and communication in the firm and working with his or her counterparts in the front office to deliver a first class service experience and working environment.

This position requires overseeing an administrative teams, including front desk, mail office, administrative and security team.

Responsibilities

• Define the operating procedure of administration department and detailed action plan to achieve the objectives
• Plan, manage and control department budget, forecast costs as required by organization planning and budgeting system
• Set up and improve central procurement process for office supplies and marketing and procedure including: vendor selection, quotation, price comparison, contract negotiation, review and signing, PR & PO handling & related process and vendor performance review
• Monitor and document organization structure and develop organization capability accordingly
• Develop long term and short term office space plan in accordance with headcount and business development strategies
• Propose improvements / modifications to existing administration and safety policies and procedures
• Responsible for employee relationship / communication
• Plan and organize company events
• Book travel and accommodation using approved travel agencies and in compliance with company policies and guidelines
• Liaise with travel agents, airlines and hotel reps. for corporate rates

Qulifications

• Bachelor degree or above, management related major is preferred
• At least 10 years adminsitration realated working experience, experience of setting up office management policy, budget management is preferred
• Good command of spoken and written English
• Responsible, logical, self-motivated, passionate
• Strong communication skills, high attention to details and a passion for excellence

We offer successful candidates an attractive remuneration package and the opportunity to work in a dynamic and exciting environment.

Personal data collected will be used for recruitment purposes only.

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