JOB PURPOSE

The Office Admin Assistant ensures the efficient and smooth day-to-day operation of our office by providing support to our managers and employees, assisting in daily office needs and managing our Company´s general administration, reception and facilities activities.

ACCOUNTABILITIES AND RESPONSIBILITIES

• Receive suppliers, visitors, couriers and packages/letters
• Register fingerprints of all new employees to access entrance door.
• Receive incoming calls.
• Supervise and give instructions to building maintenance, office cleaners, gardeners, service technician of coffee machines/snack machines and water fountains providers.
• Request purchase orders for office materials, kitchen materials, and restroom materials.
• Maintain the office and stock room in good condition.
• Register absences and holidays in Timesheet.
• Obtain and gather all Invoices from Suppliers and to send it to Concur Invoicing.
• Review suppliers invoices are correct.
   

QUALIFICATION

• 2-3 years relevant administration tasks experience.
• Fluent English and Spanish, both spoken and written, is a must for this position.
   

SKILLS

• Must be able to demonstrate an ability to work independently
• Can work in a flexible, fast-paced, team environment.
• Self-motivated and passionate individual who takes initiative and communicates well in a polite manner.
• Sets, delivers and executes his/her work to a very high standard and is able to encourage nice environment.
• Attention to detail and is able to multitask and complete tasks in a well-organized manner.
• Strong verbal and written communications skills as well as effective human relations skills.