AVANTGARDE is a global, owner-managed communications agency. With more than 500 employees in 10 offices worldwide we create internationally outstanding “Brand Experiences”. Well-known brands have put their trust in us for years. We understand ourselves as a strategic partner for long-term brand planning. In doing so we provide services that serve the holistic experience of brands and products. Our Mission: Creating Fans.

TASKS

As Office Administrator (full-time) at Avantgarde, you will be responsible for handling administrative duties of the office. Daily collaboration with all employees within the office, including close communication with our Managing Partner, you should have an organized mind, good memory and the initiative to prioritize requests to streamline your workflow. As the first touchpoint for many people, a naturally positive attitude and friendly communication style will be important to provide a good first impression for the company.

• Perform administrative duties and daily management of office
• Responsible for purchasing, recording and distributing office supplies and communication with administrative vendors
• Support finance department with payment processes, monthly billing and accounting
• Manage attendance records and business travel arrangements
• Organize and coordinate internal activities and meetings
• Identify and improve areas of office life that will promote the company’s future success
• Responsible for receiving guests and answering calls to the office
• Assist Managing Partner with travel plans, daily schedule and documentation preparation

REQUIREMENTS

• Minimum 1 year experience in administrative duties
• Optimistic and friendly attitude
• Clear and Concise Communicator
• Ability to work independently
• Bilingual in Chinese and English

INTERESTED?
If this seems a fit for you, we are looking forward to receiving your English CV and references including salary expectations and possible starting date.