POSITION PURPOSE:

This position is responsible and integral for the smooth and effective running of the office environment and providing administrative support to each of the Departments, particularly Operations and HR, and to members of the Management Group, particularly the General Manager. Specific tasks may be required to be completed on a routine or ad hoc basis.

QUALIFICATIONS AND EXPERIENCE:

Assist in all the major communication activities with leaders and within office

Assist to improve company IT environment and manage IT facilities.

Be responsible for business travel expenses management, analysing monthly relevant expenses.

Be responsible for daily general administration of office according to company admin management policy, including facilities, stationary, mail and office environment etc.

Be responsible for the leader contracting filing

Be responsible for visitors reception and itinerary arrangement and accommodation.

Control of department asset and tools.Co-ordinate events and conferences.Co-ordinate office maintenance activities for the Ops department.

Coordinate with Finance Dept. for the monthly invoice checkingMaintain all the travelling and leaving records.

Office HSE management, including office check and fire inspection, etc..

Organize team building and various activities to strengthen the coordination of related departments.

Other works assigned by HR/Admin Manager.

Prepare meeting facilities, take minutes and prepare for the meetings.

Prepare monthly Ops and Trips/Leader tracking reports

OTHER SKILLS AND ATTRIBUTES:

An understanding of and belief in PEAKs Responsible Travel philosophy;

Flexible and adaptable, able to juggle a multitude of tasks concurrently;

Excellent communication (verbal & written) skills;

Can work independently and within a team;

Responsible, reliable and honest;

Friendly, with a sense of humour and a smile.

OTHER REQUIREMENTS:

To attend regular office meetings and keeping meeting minutes

To attend office meetings after hours when scheduled

上班地址：东城区灯市口大街33号国中大厦