Job Summary:

• The Office Assistant will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.
  

• The Office Assistant is responsible for developing intra-office communication, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

Responsibilities:

• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands;

• Meeting rooms management;

• Driver and ayi management, ensure service are well delivered;

• Partner with HR/IT to maintain office policies as necessary;

• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time;

• Provide general support to visitors;

• travel arrangement & booking;

• Responsible for office services ensuring office operations and procedures are organized, correspondences are controlled;

• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems;

• Ensure confidentiality of data;

• Monitor and maintain office supplies inventory;

• Maintain a safe and secure working environment;

Requirements:

• College or bachelor’s degree in business administration or related etc.

• Proficiency with Windows operating systems, Microsoft Word, Excel and Outlook a must;

• Strong verbal and written communication skills;

• Fluent in English;

• Pay attention to confidentiality of business data and personal information of employees;

• Able to multi-task in a thriving environment and work under pressure with superb accuracy;

• Energetic, professional work ethic, responsible, and reliable;

• 2-4 years of hands on administrative experience preferred;

上班地址：上海市上海市徐汇区枫林路485号6号楼6楼