position summary
this is a full-time position, Monday to Friday in a dynamic & professional environment, you are request to assist the office manager to be in-charge, ensure all functions being carried out efficiently and effectively to ensure a smooth running of the department, the key responsibilities shall cover all clerical and administrative duties, as well as to carry out any other duties as/when instructed by the senior management from time to time.

roles & responsibilities
- front desk reception, providing a warm & welcoming environment, maintain and upkeep of front office;
- greeting clients & being the first point of contact within the business;
- providing an outstanding level of customer service when answering phones, taking messages upon necessity and urgency;
- scheduling and effective management of conference room bookings;
- update the asia-pacific contact book on a timely basis;
- management the building and office visitor cards, and make sure all the visitors are registered in the log timely and accurately;
- order office stationaries and other office supplies, ensure an adequate inventory;
- receive and coordinate the distribution of parcel, carriers and postage;
- ensure the office magazines in the knowledge center are updated with the latest version;
- coordinate on the print out of business cards to employees;
- manage travel arrangement, hotel and flight booking, obtaining visas and passports for employees needing to travel abroad;
- assist foreign expats on working visa and annual extending;
- compiling name list for sending out birthday cards, season greeting cards, marketing materials, if any;
- complete monthly payment settlement in time for routine administrative as well as other related expenses..
- keep proper records of the warranty / guarantee cards of equipment / apparatus of any other assets;
- arrange daily company vehicles usage, liaise with car vendors on airport pick-ups and drop-offs company VIPs and guests.
- exercise teamwork spirit and work closely with other colleagues at all times.
- to carry out any other duties as/when instructed by the Management from time to time.

qualification
- previous experience as a receptionist working in a multi-national working environment would be an advantage;
- excellent communication skills, written & verbal in both Mandarin and English, are a necessity;
- excellent organizational & time management skills, be able to multitask and manage priorities;
- high level of computer skills, including Microsoft office software;
- excellent interpersonal skills, mature personality & persuasive integrity;
- strong sense of customer service, very high attention to details.
- self-motivated, team-player, consistently takes the initiative to get things done, ability to perform in periods of pressure.