RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO主要职责

• Serve as the point person for office manager duties including:

办公室经理的主要职责包括

• Maintenance办公环境维护
• Mailing邮寄的收发
• Supplies供应商管理
• Equipment设备管理
• Bills行政支付
• Errands行政事务
• Shopping采购

• Schedule meetings and appointments会议安排和预约
• Organize the office layout and order stationery and equipment办公室规划及办公用品设备的订购
• Maintain the office condition and arrange necessary repairs办公室办公环境的维护及安排维修
• Partner with HR to update and maintain office policies as necessary协助HR更新并维护办公室管理制度
• Organize office operations and procedures规划办公室运营及管理流程
• Coordinate with IT department on all office equipment协调IT部门完成办公设备的维护
• Ensure that all items are invoiced and paid on time确保完成所有行政支付和开票项目
• Manage contract and price negotiations with office vendors, service providers and office lease负责与供应商及办公租约的合同管理、议价事宜
• Manage office G&A budget, ensure accurate and timely reporting负责综合行政的预算，确保准确准时的行政报告
• Provide general support to visitors接待访客
• Assist in the onboarding process for new hires协助新员工完成入职流程
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) 为员工解决办公室管理的问题（比如办公用品，硬件，差旅安排等）
• Liaise with facility management vendors, including cleaning, catering and security services联系供应商联系，包括清洁、餐饮以及安全服务供应商
• Plan in-house or off-site activities, like parties, celebrations and conferences策划组织室内外团队活动，比如派对，庆祝会和大型会议等

EDUCATION/TRAINING教育背景

? Bachelor’s Degree or an equivalent in education and experience in Office Administration, Business or HR本科学历，有行政、商务或者HR工作经历。

WORK EXPERIENCE工作经验

• Proven experience as an Office manager, Front office manager or Administrative assistant具有办公室行政经理经验
• Knowledge of office administrator responsibilities, systems and procedures熟悉办公室行政职责、系统及流程
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)精通办公软件
• Hands on experience with office machines (e.g. fax machines and printers)具有办公室设备使用经验（如传真机打印机的使用）
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang熟悉邮箱行程安排工具
• Excellent time management skills and ability to multi-task and prioritize work出色的时间管理能力，能同时接受不同的工作任务
• Attention to detail and problem solving skills注重细节及解决问题的技能
• Excellent written and verbal communication skills出色的书面核口头表达能力
• Strong organizational and planning skills in a fast-paced environment面对快节奏的工作环境，能发挥较强的组织和计划技能
• A creative mind with an ability to suggest improvements 具有创造的思维能力，给出创造性的改进意见

ESSENTIAL CAPABILITIES (KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES)必须具备的能力（知识，技能，能力和个人特质）

• Anticipation – Ability to anticipate business and department needs, issues, and problems and be proactive in addressing such needs.
• 能预期业务和部门的需求、问题，并能主动满足这些行政需求
• Business Acumen & Partnership – Demonstrated ability to understand the business and align activity to meet business and employee needs at both strategic and operational levels.
• 头脑&合作伙伴-具有了解业务的能力，并在战略和业务层面上满足员工及业务需求开展工作
• Computer Proficiency – Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and internet research.
• 机能力- 熟悉OFFICE软件（Word, Excel, PowerPoint, Outlook）及网络搜索
• Edge – Well organized, ambitious, courageous, flexible but decisive, with the ability to communicate and effectively influence others.
• 较强的工作条理性、具有上进心、积极主动、灵活果断，具有沟通和有效影响他人的能力
• Emotional Maturity – Ability to withstand pressure and manage emotions effectively to create the right effect on people and organization.
• 能够承受压力，有效地管理情绪，对员工和组织产生正面的影响
• Energy – High positive energy to take on continuous and complex business challenges in a fast-paced environment. Persistence to drive to solutions despite obstacles and/or competing priorities.
• 在快节奏的工作环境下充满正能量地面对不断更新及复杂的业务挑战，积极解决问题。
• Ethics & Integrity – High degree of personal integrity in all business dealings.
• &诚信- 高度的工作诚信操守
• Execution – Attentive to detail and demonstrated ability to deliver on accountabilities in order to help the business and the team be successful. Track record of high-performance.
• Influencing & Engagement Skills – Ability to proactively engage and influence others at all levels, at times without formal authority. Confidence and ability to have critical conversations, if necessary.
• &参与技能-遇到没有正式权限的情况下，有能力主动参与和影响各级人员。必要时，有信心和能力进行必要的谈话。
• Judgment/Decision-Making – Smart, with the ability to think through issues and make wise decisions, often without all facts and information or high levels of direction.
• /决定的制定-聪明，在没有全部信息和高层决定的情况下，有能力考虑问题并做出明智的决定，
• Problem-Solving & Opportunity Identification – Ability to frame clear problem statements and use objective information and data to help solve complex business challenges and generate options and solutions for business leaders. Identify opportunities for HR to contribute value to the business.
• 解决&机会识别-能够清楚陈述明确，并利用客观信息和数据来帮助解决复杂的业务挑战，并为业务主管提供选择和解决方案。确定人力资源为企业贡献价值的机会
• Teamwork/Collaboration – A great team player with a great attitude, customer service orientation, and focus on delivering outstanding results to their clients and the business, overall.
• 协作-良好的团队合作精神，良好的服务意识，注重为服务对象和企业提供卓越的业绩成果

LANGUAGE REQUIREMENTS语言要求

• Mandarin Chinese – Fluent Native or Native-Like written and oral普通话- 精通书面、口头表达
• English – Working Business Proficiency written and oral英语- 书面及口头具备商务沟通水平

上班地址：长宁区长宁路1436号2号楼