The Office Manager, directly reporting to the Chief of Staff, will organize and coordinate office/facility administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols.

Responsibilities:

• Oversee various office administration functions, including facilities management, office supplies, document storage, fixed assets and inventory management, and provide support to the office’s Business Continuity Plan drills and logistics
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage calendars of senior management except CEO.
• Manage the conference rooms availabilities.
• Partner with HR to maintain office policies as necessary
• Manage the recruitment cycle
• Provide general support to visitors
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Coach, mentor and discipline office staff
• Design and implement filing systems
• Ensure filing systems are maintained and current
• Establish and monitor procedures for record keeping
• Ensure security, integrity and confidentiality of data
• Design and implement office policies and procedures
• Oversee adherence to office policies and procedures
• Implement procedural and policy changes to improve operational efficiency
• Prepare operational reports and schedules to ensure efficiency
• Monitor and maintain office supplies inventory
• Review and approve office supply acquisitions
• Maintain a safe and secure working environment

Requirements: 

• Bachelor degree is required.
• Proven office management, administrative or assistant experience
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritise work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of accounting, data and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• Knowledge of business and management principles
• Computer skills and knowledge of office software package.
• Good command of both spoken and written English and Chinese including Mandarin