The Role
The successful candidate will ensure the premises and office facilities for Hong Kong operations are fit for purpose and represent the brand requirements at all times. This position requires the individual to exercise judgment and initiative. We are looking for someone who has a high degree of flexibility, who can operate effectively in a fast moving environment and has a the ability to handle multiple projects at the same time.

Responsibilities

• Ensure premises and office facilities are fit for purpose and represent the Brand requirements at all times.
• Provide administrative, secretarial and support activities for the Hong Kong based Management team as and when required (flights, hotels and transportation).
• Act as a receptionist to answer the mainline phone, deal with queries, field calls and take messages.
• Manage distribution of national and international mail and packages – incoming and outgoing.
• Ensure the office, kitchen area and meeting rooms are kept neat and orderly.
• Ensure a clean and clear desk policy at all times within the office environment.
• Assist in ad-hoc projects and tasks for Finance, HR, Communications and IT.
• Escalate matters that require senior management concurrence in a timely matter to line management.
• Perform ad-hoc duties as assigned by line management.

Requirements

• Experience with MS Office.
• Strong Customer Service orientation.
• Good organization and planning skills.
• Excellent spoken and written English.
• Self-starter willing to take initiative.
• Good negotiation skills.