Task Description
1. Daily secretarial support 
-Organize daily work in a structured way, such as calendar management, visitor reception, internal and external meetings setup and appointments scheduling; 
-Coordinate daily correspondences, such as phone call, email, post, etc. 
-Support business trips arrangement, including flight booking, hotel reservation and local transportation liaison, and conduct reimbursement formalities for business trips;
-Organize Team Building activities and design the whole process to ensure an effective outcome.
2. Daily business support 
-Assist with system approval request with preparation and pre-review if necessary;
-Draft department meeting agenda and topics, take meeting minutes and follow up on defined tasks; 
-Prepare presentation for departmental meetings, including proposing topics, discussing with supervisors on the framework, and communicate related message to management team;
-Collect and analyze data from management team and support supervisors to meet the requests from HQ;
-Regularly collect purchasing requests from teams and communicate with IPS colleagues to ensure the funding for the procurement;
¬-Work as point of access and attend meetings to deliver the company-wide message to the team;
-Prepare and review documentation for signature process; 
-Maintain appropriate document filing and department T-share drive records;
3. Department administrative support and cross-functional coordination 
-Facilitate communication and coordination with direct-reports for various business needs; 
-Coordinate internal process and procedure such as procurement, payment, training, and other tasks; 
-Channel information within the department and organize department-level events and activities;
-Manage internal social media platform and publish articles in line with business updates within the team;
-Coordinate and execute ad-hoc tasks assigned by supervisors