Key Responsibilities:

? Ensure visitors and customers are welcomed properly and signed in/out

? Manage incoming calls and all queries are dealt with in a timely and efficient manner

? Organising travel and itineraries

? Organising and planning meetings

? Maintain all hard copy and digital records for ongoing executive projects

? Assist in creating and distributing meeting minutes for the monthly manager’s meetings and other executive meetings

? Deliver and pick up business related correspondence in the immediate geographic area

? Conducting or preparing any research that the reporting manager may require

? Screen and route calls to correct parties

? Retrieve and distribute mail from mailbox

? Sort, record and distribute registered & internal mails received from courier

? Set up meeting rooms for customer and client meetings/events

? Arrange taxi for visitors and overseas employees when needed

? Responsible for office key management – issuing keys and keeping accurate records

? Maintain and update user requests and facility breakdowns record

? Maintain proper record and files

? Perform other duties as assigned

Qualifications, Skills and Experience:

? A Bachelor’s Degree in Administration Management or related

? At least 5 years of relevant front office experience in a corporate or hotel environment

? Excellent verbal and written communication skills as the candidate would need to interact with

senior level executives

? Proficient in Microsoft Office (Outlook, Excel, Word)

? Experience in using SAP is preferred

Competencies Required:

? Excellent communication and presentation skills – must be able to represent the company in a

professional and positive way

? Good organisation and time management skills

? Team player

? Able to work independently and proactively with a customer service orientation

? Completes assigned tasks accurately and on time

? Willing to work after hours when necessary

上班地址：上海市徐汇区钦州北路1122号92号楼4楼