PA/Administrator to Managing Director The Role: To provide full administration support to the DX Manufacturing Senior Leadership Team (SLT) Areas of responsibility: Board and Senior Management support Schedule and prepare all materials for Management Board meetings in conjunction with company secretary Filing of contracts and other company documents signed by the MD and FD Schedule and prepare all materials for weekly Management Meetings Manage incoming and outgoing correspondence (letters inc. franking), memos, general post, reports, minutes and telephone calls as required.) Calendar management for MD and Finance Director requiring interaction with both internal and external executives Travel and expense management for the Senior Leadership Team Collate all documents requiring MD or FD approval, ensuring compliance and record keeping standards are met Event Management Organising VIP customer and Siemens executive visits as required Organising company all-employee events Site Communications Compile the site Monthly Reports Prepare employee newsletters and presentation materials Liaise with Siemens Healthineers Marketing/PR teams on customer and business topics of interest to the Swords operation. Prepare routine updates to keep employees informed Ensure site profile is properly reflected and, where appropriate, promoted across a range of media including social media to relevant stakeholders Department Administration Printing and Coding of PKI cards for the site. Designated SRM shopper for Management and Finance Teams Maintenance of distribution lists and databases e.g. key contacts in Siemens countries and updating internal email listings by dept. Maintaining filing systems, photocopying and general office duties. Organising employee award gifts and corporate gifts Ensuring adequate stationary stock levels are maintained Qualifications and Experience for this role: Minimum 5years experience supporting at executive level. Secretarial, Business or PR / Marketing post Leaving Cert qualification High proficiency in MS PowerPoint and Outlook. Proficient in other MS 365 tools incl. Teams, Excel and Word. Knowledge of digital and social media marketing PR skills: able to maintain a confidential and diplomatic approach Expert level written and verbal communication skills. Excellent organisational and time management skills. Experience in scheduling travel arrangements and event management Organization: Siemens Healthineers Company: Siemens Healthcare Diagnostics Manufacturing Ltd Experience Level: Experienced Professional Job Type: Full-time