• Provides secretarial and administrative support to the Secondary Vice Principals in relation to new students (Pastoral) on board, Duty Roster, IB Registration/ Remarks, MYP & DP Graduation Ceremonies, DP exam…etc
• Responsible for daily student attendance records, checking with Parent for any unreported absentee. Forward all secondary absence emails to the attendance team. Handle all admin tasks related to attendance
• Assist in preparation of field trip documentation and follow up work. Ensure insurance is purchased and maintain the field trip record and filing
• Maintain the CPD record and filing. Register non-ESF workshop/conference for teachers. Book flights and hotels, insurance, visas for overseas workshops
• Follow up IB exam/ Remarks and Pamoja Courses fees as well as refund. Maintain all payment records and cross check with Finance department. Reminder to parents for outstanding payments
• Provide Admin support for the Secondary office e.g. 3WC, Fire Drill, monitor daily student bulletin, ensure signage for Day 1 / Day 2 is properly displayed, and handle health form from medical office. Perform any other duties as and when assigned by Line Managers e.g. translation in parent meetings
• A detailed job description is available on the RCHK website: http://www.rchk.edu.hk/working-with-us/

Requirements

• Secondary/High School graduation certificates are essential. Evidence of further academic or professional training would be an advantage
• Excellent PC skills especially with Excel, PowerPoint, Pages, iCal in Mac computer
• High level of competence in office administration and secretarial skills
• Minimum 3 years of relevant work experience
• Presentable, mature, patient and ability to work under pressure
• Excellent interpersonal, communication and organizational skills
• Ability to contribute to a team and work independently
• Fluency in oral and written English and Chinese (Cantonese) is essential.
• Good understanding of the operation of a medium to large sized business. An understanding of the school context, including departmental functions, responsibilities and activities would be an advantage but is not essential
• Experience in working in a multi-cultural environment

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Closing Date: 29 Dec 2019
For enquiries, please contact Anney Chan at +852 35563511 or chans61@rchk.edu.hk.