Job Title: Personal Assistant to the Academic Leadership Team

Line Manager: Head of School, Head of Juniors, Head of Seniors, Director of Boarding

Job Purpose

Personal Assistant to the Academic Leadership Team is responsible for assisting the Head of Seniors, Head of Juniors, Director of Boarding and Pastoral Care and the Head of School with their day-to-day work in the school. This is an important role which carries a lot of responsibility and requires both initiative and excellent organisational and administrative skills.

Job Duties:

• Providing help and support for all members in the Academic Leadership Team (Head of Seniors, Head of Juniors, Director of Boarding and Pastoral Care and the Head of School) as required.
• Assisting in communication between the ALT and the parents. This may include organising meetings and translating for ALT in meetings with parents and at events.
• Be able to write, translate, format and send communications (as requested) to a high professional standard.
• Take minutes during meetings.
• Manage the calendars and appointment schedules of the ALT.
• Be able to liaise with the whole school staff in the organising of school events.
• Undertake a range of administrative jobs such as managing the whole school calendar, students’ files and record keeping.
• Assist ALT with communicating and liaising with other departments (such as finance or admissions).
• Undertake any other reasonable requests from the ALT which are not specifically outlined here.
• Be able to answer the phone and pass on phone messages to the appropriate member of staff.
• Be able to balance their responsibilities across all members of ALT, as needed.
• Be the first point of contact for staff, parents and visitors wishing to contact any member of ALT.
• To present a professional image of the school in their dress and interactions with others.

The successful candidate should:

• Bachelor degree in Education, Business administration or other related field.
• Have previous experience in administrative work. Experience in working as a personal assistant is preferred.
• Have excellent communication skills and interpersonal skills. Be expressive and thoughtful when working for the ALT.
• Communicate fluently and confidently in both Chinese and English. Have a thorough understanding of international school and be able to work with people from a range of backgrounds.
• Have the ability to use IT and office software to support the job.
• Be a supportive, dedicated, positive and enthusiastic member in the team.
• Be willing to be fully involved in the whole school academic activities and contribute to teamwork.
• Be discrete and understand the need for confidentiality.

Benefits: Free shuttle bus from Hongshan, free lunch , use of gym and swimming pool, and extra paid annual leave

上班地址：曼彻斯通城堡学校