(a) have a bachelor degree from a local university, or equivalent;
(b) have attained Level 3 or above in Chinese Language and English in the Hong Kong Diploma of Secondary Education Examination or Hong Kong Certificate of Education Examination (HKCEE) or equivalent [See Note];
(c) have a minimum of five years’ full-time post-qualification working experience;
(d) have strong communication skills and good command of written and spoken English and Chinese;
(e) be mature, self-motivated and capable of multitasking; and
(f) be proficient in using Microsoft Word, Excel and PowerPoint.

Note:

'Grade C’ and ‘Grade E’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to ‘Level 3’ and ‘Level 2’ respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth.

Duties:

(a) To assist in providing executive support including collation of returns for various major resource management exercises, liaison with Planning and Lands Branch (PLB) users and bureaux/departments, preparation of various papers and reports for Resource Allocation Exercise, draft Estimates and Special Finance Committee meeting, etc., conducting research on resource management matters and other general administrative work;
(b) To assist in handling procurement of IT equipment and services, including monitoring IT-related expenditure and liaising with Account Office on accounting matters and Supplies Service on procurement issues;
(c) To assist in vetting and processing submissions to Establishment Subcommittee, Public Works Sub-committee and Departmental Establishment Committee, staffing proposals and fees and charges proposals;
(d) To handle record management issues;
(e) To assist in providing logistic support for meetings and arranging systems installation for PLB users, arising from an upgrading project for all PLB’s desktop and VPN notebook computers; and
(f) To perform any other duties as assigned.

Terms of Appointment:

Successful candidate will be employed on non-civil service contract terms for an initial period of one year.

Fringe Benefits

The benefits in respect of rest days, statutory holidays, annual leave, maternity leave or paternity leave, sickness allowance, where appropriate, will be granted in accordance with the provisions of the Employment Ordinance and confirmed at the time of the offer of appointment.

General Notes:

(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend trade test and selection interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview without being subject to any further shortlisting criteria.
(g) Holders of academic qualifications other than those obtained from Hong Kong Institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail together with their applications forms to the enquiry address stated below.
(h) As it takes time to process all applications, an invitation to the trade test and interview does not imply that the qualifications of an applicant meet the entry requirements of the post being applied for.

How to apply:

Candidates should apply in writing with a completed application form [G.F. 340 (Rev. 3/2013)] which is obtainable from any Public Enquiry Service Centres of District Offices, Home Affairs Department or any Job Centre of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau's Internet Website (http://www.csb.gov.hk). Completed application form stating the position apply for, together with a full curriculum vitae and copies of relevant documents (as specified below), should reach Personnel Section, Planning and Lands Branch, Development Bureau, 18/F, West Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong on or before 5:00pm of 10 May 2019. Please mark on the envelope “Application for the position of Part-time Executive Assistant”. When submitting the application, the candidate is required to provide:

(a) a full curriculum vitae including:
(i) details of bachelor degree (e.g. major subject and class and division of honours); and
(ii) employment records with detailed description of duties;
(b) for candidates holding qualifications obtained from institutions outside Hong Kong, copies of all relevant certificates and academic transcripts of studies; and
(c) copies of employment proof.

Applications with incomplete or unclear information will not be considered. Candidates who are selected for trade test and interview will normally receive an invitation in about four weeks from the closing date for applications, but this timing is subject to change without prior notification to applicants. Those who are not invited for trade test and interview may assume that their applications are unsuccessful. For enquiries, please call 3509 7854 / 3509 7857.

Enquiry Address:

Personnel Section, Planning and Lands Branch, Development Bureau, 18/F, West Wing ,Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong

Enquiry Telephone:

3509 7854 / 3509 7857

Closing Date(dd/mm/yyyy):

10/05/2019 17:00:00

Web Site of

Advertising Date

03/05/2019