Personal Assistant – Discovery Science

Cambridge

Salary & Benefits Competitive

Bring out the best in each other, and yourself, by working together as one

Be appreciated for your contributions. Our culture of recognition and reward means each of us feels  supported and empowered to step up and take responsibility. With all the tools you need to excel at every level, coupled with ongoing constructive feedback and coaching, there’s no better place to bring out your best.

Be encouraged and supported to think creatively in our dynamic environment. Here we are free from fear of failure, free to ask the right questions and make bold decisions.

Are you looking for a challenging PA role where you can develop your administration skills and work on exciting projects? We have an exciting opportunity to join a team of PAs/Senior Administrators supporting the Discovery Sciences Leadership Team. You will be assigned to Directors and a Vice President in the department to provide excellent PA support and administration. A central part of the department, you will provide advice and guidance on all aspects of administration and compliance ensuring we all follow best practice. You will work in a friendly and collaborative team in a thriving and active administration community committed to supporting continuous improvement.

Who we are:

Business Planning an Operations (BPO) provides communications, operational support and leadership enablement in Discovery Sciences, an expert scientific function that applies deep technical expertise in specialist technologies. BPO performs a key role in interfacing with the broader business, acting as a central coordination point with HR, Finance, Global Pipeline and Portfolio Management (GPPM) and Corporate communications, to ensure we are aligned to business reporting standards and best practice, and providing appropriate reporting information to inform and develop business strategy and portfolio.

Where you will work:

You will work from one of our Cambridge AstraZeneca sites with some flexibility required to move between sites with your leader. The majority of your working time will be spent at Da Vinci and our brand new R&D Centre at Cambridge Biomedical Campus.

What you’ll do:

Working collaboratively across different time zones, your focus will be on providing exceptional PA support to your leaders and to the department and leadership team. Calm and professional, you will represent the VPs with high profile internal and external stakeholders, scheduling meetings including preparing agendas, coordination of leadership team meetings and events, maintaining documentation and finding opportunities to make continuous improvements.

Activities include:

• Email management for VP – Scheduling, prioritising, taking action.
• Responding on behalf of the VP to a wide range of stakeholders, maintaining high professional standards whilst meeting conflicting needs
• Proactive management of VP’s schedule including prioritising and safeguarding of time
• Manage coordination of logistics for face-to-face and virtual leadership team meetings
• Specialist administrative support to leadership team and department as required.
• Development and maintenance of processes, promoting best practice and sharing expertise.
• Preparation of presentation materials and information for VP
• Working alongside PA team to mentor and coach others.

Essential requirements

• Experience of PA activities –travel & events organisation, diary & inbox management.
• Excellent verbal and written communication skills
• Effective and efficient approach to managing workload and prioritisation
• A professional and proactive approach, and ability to manage conflicting demands
• Demonstrate attention to detail, working consistently deliver quality right first time approach.
• Strong organisational and forward-planning skills
• Solid relationship-building skills to develop networks both within the company and externally
• Good business awareness with sensitivity to highly confidential information
• Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration. Always committed to lifelong learning, growth and development.

So, what’s next?

• Complete your application before the below closing date.
• This role is open from 20/08/2021 and welcome with your application no later than 27/08/2021

Where can I find out more?

• Follow AstraZeneca on LinkedIn https://www.linkedin.com/company/1603/
• Follow AstraZeneca on Facebook https://www.facebook.com/astrazenecacareers/
• Follow AstraZeneca on Instagram https://www.instagram.com/astrazeneca_careers/?hl=en

Date Posted

20-Aug-2021

Closing Date

26-Aug-2021

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.