AstraZeneca is a global, innovation-driven biopharmaceutical business that focuses on the discovery, development and commercialization of prescription medicines for some of the world's most serious diseases. But we're more than one of the world's leading pharmaceutical companies.

• Responsible for providing administrative support to the Global Franchise Head. This includes exercising independent judgment in determination of priorities related to managing the leader’s calendar, travel schedule and correspondence.
• Responsible for providing broad administrative, coordination and project support to other senior leaders IO Franchise
• The Personal Assistant is highly visible, and must be able to engage effectively at all levels of the organization.
• As a member of the administrative support community, he/she is responsible for providing back-up support and other assistance to other administrative staff, including training, and for contributing actively to the on-going development and implementation of shared practices.
• Manage complex executive calendars to schedule meetings, conference calls, and special events; including exercising discretion as to priority and decision making responsibility.
• Handle telephone calls, including screening incoming calls, mail disposition, multi-location domestic and international travel arrangements, and time/expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely actions are taken.
• Act as informed deputy in dealing with internal and external "clients" on behalf of supervisor; interacts effectively with, and caters to, external visitors (high level, VIPs).
• Communicates on behalf of the supervisor, including following up and clarifying work assignments.
• Produce accurate, properly formatted documents, PowerPoint projects, and reports under normally tight time constraints.
• Prepare meeting agendas, presentation materials and minutes.
• Prepare and edit correspondence and general communications for Leadership review.
• Draft or substantially edit materials or correspondence that frequently involves the use of technical terminology and statistical data from a rough form (such as dictation or general instructions) into final form.
• Apply knowledge of AstraZeneca processes and systems.
• As appropriate, provide seamless coverage/assistance in the executive suite
• Effectively manage special projects and other duties as assigned

Requirements:

• Demonstrated administrative support experience including experience of supporting senior executives.
• Previous experience in a global pharmaceutical or biotechnology firm is desired.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Must have strong writing and communication skills, and the ability to interact confidently with executives and employees at all levels.
• Able to prioritize time sensitive assignments
• Should be able to work autonomously, and at the same time, collaborate and partner effectively with other members of the administrative support community.
• Must be able to communicate effectively, in person and in writing.
• Flexible to adapt to ever changing needs and deadlines.
• Must be able to effectively multitask in a fast-paced environment while maintaining confidentiality and discretion.
• Must be able to demonstrate tact, persuasion and/or negotiation to accomplish the objectives.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.