Personal Assistant - Information Management, Business Agility Office and Design

Location: Cambridge, UK or Gothenburg, Sweden

Competitive salary and benefits package

We work seamlessly and inclusively together. Playing to each of our strengths, celebrating successes and learning from the best. Embrace the exposure to build a meaningful career. Have the opportunity to build a rewarding and meaningful career as part of the team committed to improving the lives of millions with cancer. All opinions are valued, all voices are heard – a place of trust and empowerment where everyone is respected as experts to share ideas and make decisions.

About AstraZeneca

AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialisation of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.

Do you have an impressive track record as a Senior Administrator, outstanding organisational skills and the ability to multi-task effortlessly?

The role

This is an exciting opportunity to take on a challenging and varied role within our team. Your focus will be on providing high quality professional administration support to the Head of Information Management, Business Agility Office and Design and their Directors.

As the successful role holder, you will be an individual with high standards, enthusiasm, and a passion for learning, together with excellent communication skills, a proactive approach and the confidence to act independently. 

Attention to detail and a having a high level of great organisational skills will be the key to success with this role as the successful role holder will be required to action on portfolio and stakeholder management specific tasks such as routine monthly/quarterly planning meeting management and stakeholder maps updates.

This role will include diary management, coordinating internal and external meetings, processing expenses, arranging virtual meetings, global conference calls/videoconferences, managing complex travel including visa arrangements, as well as organising and preparing material for key meetings and communications.

The diary arrangements will require you to have strong influencing skills with the ability to engage relevant people in developing solutions; your patience and flexibility will be advantageous in securing this challenging but interesting role. Often working independently, you must be able to respond to changes in customer and stakeholder demands with the flexibility to adapt to changing situations.

Activities include

• Proactive diary management

• Extensive and proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries)

• Internal/external meeting arrangements and support

• Supports preparation of presentation materials for department head, and prepares agendas and minutes

• Manages departmental budget and Purchase Orders

• Facilitates contracting: Statement of Work, purchase order creation, invoice resolution and other financial administration

• On boards new starters (ordering IT equipment, setting up key meetings, assigning a buddy etc)

• Works collaboratively with the Digital Health admin team to support function, and provides specialist project based administrative support when required

• Maintain online filing systems and GPI Sharepoint site

• Maintain databases and distribution lists

Essential skills

• Prior PA Experience with energy and passion for the role

• Excellent communication skills and organisation skills

• Attention to detail, working to consistently deliver to a high standard

• Good business awareness with sensitivity to highly confidential information

• Track record of handling and resolving challenges quickly and efficiently

• Experience of a variety of software/systems, including online meeting systems

• Ability to think beyond boundaries of own job, challenges status quo and seeks opportunities for continuous improvement.

• Excellent team working, networking and influencing skills and ability to engage relevant AstraZeneca staff and leaders in developing solution.

Desirable skills

• Budget planning

• Excel knowledge

So, what’s next?

Are you ready to bring new ideas and fresh thinking to the table? Brilliant! We have one seat available and we hope it’s yours.

Where can I find out more?

Our Social Media, Follow AstraZeneca on LinkedIn https://www.linkedin.com/company/1603/

Follow AstraZeneca on Facebook https://www.facebook.com/astrazenecacareers/

Follow AstraZeneca on Instagram https://www.instagram.com/astrazeneca_careers/?hl=en

Additional information

Our Company Values & Behaviours underpin everything we do so please take a moment to familiarize yourself with them. You may also want to check out our new R&D Video showing how we turn Science into Medicines.

AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law. 

Job open date: 10/09/21

Job closing date: 24/09/21

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.