Personal Assistant to Head of Global Commercial Operations

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About AstraZeneca

AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialisation of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.

Do you have a passion for Personal Assistant support at a senior level?  Do you have proven experience as a Personal Assistant in a finance or shared services function and the ability to work collaboratively? Are you someone who loves taking on responsibility with a flexible approach? Do you have a curious, proactive and versatile mindset? Are you a team player?

As a key member of the Global Business Services Administration Team, you will be using your excellent organisational skills to enable the GBS team to provide integration of governance, locations and business practices to all shared services and outsourcing activities across the business.

What you'll l do:

This is an exciting opportunity for you to take on a challenging, proactive and varied role within GBS.

You will report to Head of Global Commercial Operations providing comprehensive PA support to the Head of GCO, in addition to providing general administrative support to their leadership teams.  Your focus will be on providing high quality and professional administration support across the departments.

The role involves extensive diary management, coordinating internal and external meetings, which can include members of the Senior Executive Team.  You will also be responsible for processing expenses and invoices, managing travel, as well as organising and preparing material for key meetings, along with supporting global conference calls and virtual meetings.  Where your workload allows you will also have the opportunity to support the team by taking on project based work that can be varying in nature, offer the chance to gain experience in new areas, and can help cultivate a strong connection with the broader team.

Being a confident individual, you will enjoy working with stakeholders across all levels of our organisation, across different time zones and with people from many cultures, building networks and supporting colleagues. 

Often working independently and in a fast-paced environment, you must be able to respond to changes in customer and stakeholder demands with composure and have the flexibility to adapt to changing situations. You will enjoy developing your skills and coaching others to increase capabilities with the team. A consistent focus on high work quality is essential in all aspects of the work.  

Activities include:

• Proactive diary management for the Head of GCO

• Extensive and proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries)

• Preparing agendas, presentation materials and other relevant documentation, as necessary

• Recording LT meeting actions and maintaining the actions log for the GCO LT

• Collating and processing of expense claims within set group timelines and ensuring compliance with the expenses policy

• Organising internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls

• Supporting the organisation and set up of initiatives and events

• Assisting the GCO LT with complex travel, visa applications, large meetings and general administrative support.

• Supporting department new starter onboarding

• Working together with the GBS Administrative team to coordinate on GBS-wide meetings and events, providing absence cover when required and building networks within GBS/Finance to promote cross team collaboration.

Essential Skills:

• Proven experience of providing full PA/administrative support at a senior level.

• Confident and experienced using Microsoft Office and other web based systems

• Excellent written and verbal communication skills.

• Excellent administrative, interpersonal, time management and organisational skills.

• Goals and solution oriented, demonstrating initiative and proactivity in the provision of support to the team.

• Ability to think beyond boundaries of own job, challenges status quo and seeks opportunities for continuous improvement.

• Excellent team working, networking and influencing skills and ability to engage relevant AstraZeneca staff and leaders in developing solution.

So, what’s next?

Are you ready to bring new ideas and fresh thinking to the table? Brilliant! We have one seat available and we hope it’s yours.

Where can I find out more?

Our Social Media, Follow AstraZeneca on LinkedIn https://www.linkedin.com/company/1603/

Follow AstraZeneca on Facebook https://www.facebook.com/astrazenecacareers/

Follow AstraZeneca on Instagram https://www.instagram.com/astrazeneca_careers/?hl=en

Additional information

Our Company Values & Behaviors underpin everything we do so please take a moment to familiarize yourself with them. You may also want to check out our new R&D Video showing how we turn Science into Medicines.

Competitive salary & benefits package

Advert opening date: 5/7/2021

Advert closing date: 19/7/2021

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.