We are a family office in the field of real estate. We are currently looking for a personal secretary to support a group executive.

JOB OVERVIEW 

Responsible for providing administrative and clerical support in both business and personal matters. If performance is well, there will be potential opportunities to learn more about real estate matters, and other businesses run by the family office.

Responsibilities:

• Assist senior management with day to day business matters, such as, but not limited to filing, document organisation, record keeping, data entry, contacting clients, appointment making, information gathering
• Effectively and respectfully communicate with internal and external stakeholders in a variety of different formats
• Access databases to extract information to compile various reports and presentations
• Organise and coordinate business events with both external and internal parties
• Be responsible for travel and itinerary arrangements from time to time
• Prepare business minutes, reports, presentations, confidential documents and ad hoc projects as required
• Deal with general management of house work and personal matters
• Arrange family events, such as ceremony, luncheon and banquet
• Handle ad-hoc tasks as assigned

Requirements:

• Degree holder
• 3 years or above working experience in Personal Assistant / Secretary is advantage
• Good command of written and spoken English, Cantonese. Mandarin speaking is not a must, but a plus
• Detail-oriented, well-organised, excellent interpersonal skills
• Strong sense of integrity, honesty and confidentiality
• Good presentation, communication, and interpersonal skills. Strong sense of responsibility, self-motivated with a can-do attitude, well-organized, and able to work independently
• Exceptional time management, prioritization, and project management
• High proficiency in MS Office including Excel Word PowerPoint etc
• Willing to travel as required to Macau or Mainland if needed – day trips only
• Candidates who are looking for a stable long-term career preferred