At AIA, our promise is to help people live Healthier, Longer, Better Lives by encouraging them to make positive lifestyle changes one step at a time. Our firm belief is that by following our Operating Philosophy of doing the right thing, in the right way with the right people, the results will come. AIA Insurance for Life, Health and Wellbeing.

The Opportunity:

As the Project Administrator you will be responsible for supporting the wider PMO (Portfolio Management Office) team manage, administer, and track AIA’s portfolio of projects. This is a 6-month fixed term contract.

You will have strong interpersonal skills, including negotiation and co-operating with peers as well as having excellent organisational skills with proven ability achievement to deadlines.

We are looking for someone who can hit the ground running and enjoys working with MS Excel.

About the role:

• Support of PMO leadership team including organising meetings/workshops and maintain agenda and capture outputs as required.
• Maintenance of the portfolio governance calendar.
• Support the administration of PMO contingent workforce.
• Support in the management of the project pipeline.
• Support the project governance process.
• Support in the tracking of the dependencies and portfolio delivery plan.
• Support in the tracking and reporting of risks and issues across the portfolio.
• Support the production various Project/programme/portfolio reports, ensuring reports are submitted on time and of high quality.
• Support the portfolio financial reporting.
• Ensure projects are support with access to the right tools, templates, on-boarding and process guidelines.
• Support the PMO office maintain adherence and compliance to the project management frameworks, standards and governance models, ensuring projects and programmes are informed, guided and supported accordingly.
• Performs other responsibilities and duties periodically assigned in order to meet reasonable operational and/or other requirements.

About you:

• Intermediate to advanced MS Teams, PowerPoint, Word and Excel skills.
• SharePoint skills and a competent user of MS Project, MS Visio (advantage).
• Excellent written and verbal communication skills.
• Extensive administration and co-ordination experience, with proven attention to detail and accuracy in execution.
• Previous experience within a project or programme environment with a solid understanding of projects/programmes to completion, through the entire lifecycle.
• Experience working with scheduled reports and following them through to completion without missing any key details or dates.
• Experience with programme governance approaches and associated reporting requirements (advantage).
• Experience with managing project related financials (supporting updates to forecasts / budgets, programme related invoicing, accruals etc).
• Financial services industry knowledge not essential but desirable.
• Strong reporting skills.
• High level of attention to detail.
• Organised and the ability to work to tight deadlines.

Why choose AIA:

At AIA, we’ve made a promise to help people live healthier, longer, better lives. And it starts with our own people.

• We invest in training and development to build on your current skills.
• Career development through internal mobility opportunities
• Work for a business helping make positive health and wellbeing changes to the lives of New Zealanders
• Access additional leave days to recharge and refresh yourself
• Enjoy wonderful Health and Wellbeing initiatives that support you
• Work with supportive and inclusive managers
• Flexible working arrangements

What’s next?

• If you’re passionate about making a difference – then click the ‘Apply Now’ Button!

Recruitment Agencies: Our Talent team does not require any recruitment agency support.

Interested Candidates: Apply using the ‘Apply’ button. No emailed applications accepted. For general enquiries only, contact:

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.