About Abbott

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 109,000 colleagues serve people in more than 160 countries.

Abbott serves the Irish market with a diverse range of healthcare products including diagnostics, medical devices and nutritionals products. In Ireland, Abbott employs over 4,000 people across nine sites. We have six manufacturing facilities located in Clonmel, Cootehill, Donegal, Longford and Sligo and a third-party manufacturing management operation in Sligo. Abbott has commercial, support operations and shared services in Dublin and Galway. We have been operating in Ireland since 1946.

Abbott Ireland Financial Services Cherrywood Dublin

Abbott’s EMEA Finance Shared Services centre commenced operations in Cherrywood, Dublin in October 2015. From this location the Finance Shared Services provides processing and expertise, in local languages, to Abbott divisions and affiliate companies across EMEA. The core services are in Record to Report, Order to Cash, Source to Pay and Master data management. The Financial Shared Services hub is part of Corporate Finance and has regional counterparts in the US and in Singapore.

Position Summary:

The Regional Travel & Expense (T&E) Analyst position will be responsible for supporting the Travel & Expense end-to-end for EMEA SSO Entities, including corporate card program support and outsourced audit operations. This position will function as the Subject Matter Expert (SME) for advice, guidance and the rapid response to requests from business users related to the travel policy, expense audits, as well as work with the third-party and internal audit quality teams to evaluate process effectiveness. Additionally, this position will serve as the Abbott employee point of contact for corporate card administration related to program enrollment and balance monitoring

Perform and coordinate the PTP activities for Shared Services

Key Responsibilities:                                                                                                                                                                                                                                     

• Point of contact for Genpact Team & Second Level Escalation.

• Genpact’s first point of contact for troubleshooting issues in relation to T&E.

• Work with Genpact team to resolve issues, including control issues and ensure the processes run smoothly.

• Support Genpact team in resolution of Idoc and payments errors.

• Monitor regular internal reports & controls to ensure Genpact compliance to all agreed

• KPI’s & SLA’s.

• Work with local markets to ensure issues are being dealt with promptly and correctly by Genpact team.

• Ensure DTPs are maintained and checked regularly.

• Keep management informed of any issues and escalate where required

• Responsible for ensuring aged items are monitored for T&E markets in EMEA.

• Contact employees and stakeholders to clear aged T&E balances and escalate where required.

• Run the aged AP Vendor report and discuss/review items with Genpact team to ensure resolution.

• Follow up on Employee Debit Balances and use of cards for Personal Expenses.

• Provide Month End reporting to the Business, RTR, HR and FP&A

• Ensuring the Integrity of Internal Financial Controls & Compliance with Policies

• Prepare reports as required for monthly/quarterly internal controls checks.

• Resolve items arising from internal controls reviews and work with SSO management to ensure prompt resolution where required.

• Evaluate and introduce new controls and reports as required

• Point of contact in relation to CTE & AP requests for external & internal audits

• Assure processing is performed within standards, policies and allows for service level attainment

• Monitors compliance to the Global Travel & Expense Policy and identifies areas of improvement opportunity

• Preparation of T&E Dashboards & Reports                                                                                                  

• Prepare monthly & quarterly CTE compliance reports for use on the Global T&E Dashboards.

• Prepare T&E Dashboards for review by SSO management and Stakeholders

• Participate in Quarterly Divisional Reviews and Roadshows

• Participate in Monthly Stakeholder calls

• Assist in follow up of any issues arising from review of the Dashboards.

• Responsible for production and maintenance of ad-hoc CTE reporting for internal stakeholders

•  Manages key performance indicators to measure, control and benchmark procurement       processes

• Responsible for administration of the CTE system for EMEA.

• Assist with administration of Corporate Credit Card programmes.

• Manage Corporate Credit Card limits and Cardholders limits.

• Be the central contact for troubleshooting including such areas as password resets, navigation issues etc.

• Co-ordinate terminations/transfers of employees on CTE including liaising with HR & Payroll where required.

• Responsible for ensuring all Country Factsheets are updated annually or as changes are required.

• Continuously improve process design focusing on simplification, standardization, quality improvement and cost minimization.

• Supports Strategic Projects as assigned and provides recommendations for meeting the objectives

• Deliver Monthly Concur training to all new employees across EMEA

• Support EMEA T&E Manager adhoc projects and activities

• Support STP Payment Approval

• Working with other Shared Service Department for Month End

Minimum Education

BA degree in Business or Accounting

Minimum Experience

• 3 plus years of T&E, AP or Accounting experience

• Credit Card Management experience

• Prior recent experience working in a SSO environment preferred.

• Experience with 3rd party outsource providers preferred

• Strong financial and analytical background.

• Ability to develop and maintain positive and productive relationships globally, both internally and with suppliers.

• Highly organized and detail oriented

• Strong ability to interact with internal and external parties at various levels

• Comfortable in a fast-paced environment with the ability to multitask concurrent priorities in an organized manner

• Attentive to detail with a propensity for continuous improvement

• Detail oriented, logical thinker - able to see processes, tasks and challenges on both a holistic and detailed level.

• Self-starter with the ability to work independently, as necessary, and maintain a high level of productivity.

• Must be able to handle confidential information in a mature manner

Preferred Experience

• Concur

• SAP

• Other non-SAP Platform/ERP experience a plus

• Proficient in Excel and Access. Experience with Business Intelligence Reporting Tools.

• Minimum Language Skills: English. Other European language is preferred.

Knowledge, Skills and Abilities

• A high degree of analytical and problem-solving skills and the ability to drive change.

• Excellent interpersonal and communication skills, including the ability to interact with global stakeholders.

• Excellent verbal, presentation and written skills.

• Proficient in Excel and Accounting ERP Systems. Experience with Business Intelligence Reporting Tools an advantage

• Planning and organizational skills to manage multiple projects simultaneously. Able to work independently.

• Customer service skills to interact courteously and productively and build relationships with internal customers

Connect with us at www.abbott.com or https://www.ie.abbott/, on LinkedIn at www.linkedin.com/company/abbott-/, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews.