Role purpose

The Maconomy Regional Deployment team provides regional deployment support, connecting the global Maconomy Core programme team with regional shared services (Financeplus) and local Operating Companies to deploy the Maconomy ERP solution.

The Project Assistant position is responsible for running the project daily operation including schedule management, meeting room readiness, travel management, document and project SharePoint management, project meeting management, status reporting, financial management and team member onboarding/ offboarding,

Key Responsibilities – include:

• Organize and coordinate project/program meetings
• project operation related work
• Plan and manage business trips
• Support preparation of team communications (e.g. periodic team updates, decks, onboarding guides, offboarding check lists)
• Communicate document management processes, monitor and manage adherence to standards by members of the project teams
• Manage requests for access to collaboration sites and other project tools. Configure collaboration sites and their security to be consistent with data confidentiality requirements
• Arrange regular internal activities and help to create a positive team atmosphere
• Manage and help control budget and expense of whole team
• Other Administration support required
• Participate in cross function teamwork

Skill Requirements

• Experienced in PMO/project operation for large-scale regional or global programme
• Strong skills using common project management software (e.g. MS Office, MS Project)
• Strong SharePoint administration skills and experience deploying collaboration tools effectively
• Experience of project finance management, ideally in the context of a Global IT programme
• Excellent coordination and organizing skills
• Strong planning and reporting skills
• Strong communication and presentation skills, written and verbal.

Education / Academics

• Bachelor degree or above with good oral and listening English ability;
• Excellent coordination and execution capability;
• Strong communication skills and quick learning ability;
• Strong sense of responsibility and team awareness;
• Good at Office software

Behaviors

• Autonomous and organised
• Ability to deal effectively with pressure
• Leading with positive intent
• Builds credibility and known for being accountable and keeping promises
• Reliable for upward reporting and able to make rational decisions regarding the escalation of problems
• A team player
• Attention to detail and pride in well-presented and accurate work