Purchasing Administration and Planning Analyst

Position ID: req17853

Sector: Global Operations

Functional Area: Purchasing & Sourcing

Location: Shanghai, China

Number of Openings: 1

Reporting to: VP Food Preparation & BA APAC-MEA Purchasing

Employment Type: Permanent

Apply By: 31 July, 2019

POSITION DESCRIPTION:

Support the VP to manage the Global Food Preparation teams’ workflow efficiently by providing pro-active scheduling and support, and effective management of processes, procedures and supporting systems and databases.

Facilitates and prepare regular business review meeting such as LT, BPD, QBR etc. Including the preparation of presentations and other documents by liaising with different parties.

Support and prepare meeting agenda, logistics, plan and minutes. Keep stakeholders with updated schedule and relevant information

Actively identifies gaps, proposes and implement changes necessary to cover risks

Assist any ad hoc Purchasing tasks assigned by VP Food Preparation & BA APAC-MEA Purchasing.

1.1 Purchasing Administration and Planning

Supplier Contract Administration (Direct & IDM )

Sourcing Board Administration

ISS Administration

SWING Administration

Supplier Awards Administration

Cost Modelling System and Licensing Administration

Communication Meeting Administration Support

Supplier Day Administration Support

Purchasing Processes and Procedures, and the Supporting Systems and Databases

Manage and maitain the use of current Purchasing processes and procedures.

Manage and maintain the the systems and databases to support the current Purchasing processes and procedures systems and databases.

Organize adherence training.

Represent the Global Food Preparation in the development and alignment of procedures and processes in Global Operations.

Be the focal point for information regarding processes, procedures and administration.

Develop and maintain an effective working relationship with the Purchasing commumity:

• Keep driving commonality between the different Purchasing entities.
• Ensure that everybody understands the needs and value of respecting the procedures and processes.
• Participate / Initiate the development and maintenance of the process governance tools.

Create and maintain a repository where all processes and procedures are kept on line.

Provide regular feedback on process / procedure application and adherance.

Advise corrective measures where needed

Ensure systems and databases are maintained and contain relevant information.

Regularly report on status and provide feedback and suggestions on how to improve.

Interact with Global Operations office to ensure alignment in development od new tools.

Manage an appropriate training on new database or new changes

Reporting to

VP Food Preparation & BA APAC-MEA Purchasing

Competencies Needed

3.1 Education

University Degree

3.2 Knowledgr, Skills, and Abilities Reqired

Minimum of 5 years relevant experience in a office manager role preferably in a commercial environment.

Capable of handling priority setting and following through on action started.

Proficient English (both spoken and written)

5 years plus experience in executive assistance

Knowledge of principles and practices of HR management and general administration

In-deep experience in project coordination

Excellent communication and problem solving skills

Ability to plan, set priorities, and multi-task

Energized and ambitious to deliver and drive results

Role model, able to lead self and also others

Strong adaptability to different people and situations and can work with ambiguity

Open and willing to collaborate with other cross functional teams

Strong PC skills, including proficiency in Word. Excel, and Power Point

3.3 Personal Characteristics

Self-starter who can work effectively with minimal supervision.

Stress resistant

Result driven and action oriented.

Good influencing skills.

Strong team player.

COMPANY DESCRIPTION
Electrolux is a global leader in home appliances, based on deep consumer insight and developed in close collaboration with professional users. We offer thoughtfully designed, innovative solutions for households and businesses, with products such as refrigerators, dishwashers, washing machines, cookers, vacuum cleaners, air conditioners and small domestic appliances. Under esteemed brands including Electrolux, AEG, Zanussi, Frigidaire and Electrolux Grand Cuisine, the Group sells more than 50 million products to customers in more than 150 markets every year. In 2013 Electrolux had sales of $15.1 billion and 61,000 employees. For more information go to http://group.electrolux.com

SECTOR DESCRIPTION

Electrolux has market-leading positions in Australia and New Zealand and is expanding into growth markets in Southeast Asia and China. With a history that spans over 90 years of Swedish design innovation, Electrolux continues to offer contemporary and thoughtfully designed appliances that cater to the expanding middle-class in these growth markets.