The basic responsibilities of the Purchasing Manager is to ensure the smooth and efficient operation of the Purchasing Department and to procure the items required by management at arms length and at the lowest possible price but without compromising quality.

1. To maintain a high customer service focus by approaching your job with the customers always in mind and being proactive in a timely manner towards their needs and requests of customers.
2. To have a positive impact, taking personal responsibility and initiative to resolve issues, always clearly communicating with both customers and colleagues.
3. To be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your personal performance.
4. To be flexible, responding quickly and positively to changing requirements including the performance of any tasks requested of you.
5. To maintain high team focus by showing co-operation and support to colleagues in the pursuit of team goals.
6. To contribute ideas and suggestions to enhance operational/environmental procedures in the Hotel.
7. To actively promote the services and facilities of the Hilton Hotels to guests and suppliers of the Hotel.
8. To perform all duties and responsibilities in a manner that ensures your safety and that of others in your workplace.
9. To contribute positively to Equilibrium and Esprit by providing both guests and fellow team-members with courteous, hassle-free service and by seeking to always maintain a pleasant working environment.
10. To supervise and co-ordinate the work of the purchasing team members.
11. To update the purchase order procedure and brief the team accordingly so that all team members are aware of the limits, approvals and purchase flow.
12. Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing Department after due authorisation by management.
13. To ensure that competitive quotes are obtained as per policy.
14. To review all purchase requests and purchase orders processed by subordinates.
15. To conduct market price surveys in coordination with the Cost Controller and Executive Chef on a regular basis.
16. To ensure that price comparisons amongst other hotels is done on a regular basis.
17. To ensure that all efforts are exhausted in obtaining the best possible quotations.
18. To maintain good relations with all hotel departments and suppliers.
19. To ensure that all unmatched/open Purchase Orders are investigated and proper action propose and taken on a regular basis.
20. To have strong knowledge of Excel, Microsoft Word and the hotel inventory/purchasing software.
21. Assist in the preparation of month end reports and other ad hoc reports that may be required from time to time.
22. To ensure familiarity and adherence to any national or global purchasing agreements in place.
23. To undertake analysis of proposals when required and provide recommendations to the Director of Finance.
24. To ensure that all month end procedures are strictly followed and deadlines are met.
25. Assist the Executive Chef in ensuring that food cost is kept to a minimum.
26. To be familiar with all emergency procedures.
27. Maintains an adequate and up to date filing system.
28. Liaison with related government departments as: Animal & Plants Inspection, Wine & Tobacco License, and The Customs etc.
29. Prepares a purchase orders outstanding list for month end purposes.
30. Ensures all documentation (purchase orders, invoices, delivery dockets etc) is forwarded to Accounts Payable on a timely basis.
31. Conduct regular vendor visitations for high-risk suppliers.
32. Is flexible in relation to working hours, especially at month end and during stock take.
33. Minimises the risks of accidents and workers compensation costs by ensuring the correct work practises are used and that the area is safe from hazards.
34. Handles all requests and enquiries in a timely, efficient and friendly manner.
35. Strictly follow the code of conduct。
36. The management reserves the right to change / extend this job description if necessary at any point of time during her / his employment.
37. Carries out any other reasonable duties and responsibilities as assigned.

Specific Job Knowledge, Skill and Ability:

• Must possess basic computational ability.
• Ability to lead, to provide guidance and to develop team member.
• Knowledge of supplies.
• Mature and reliable person.

Required Qualifications:

• College graduate.
• At least 2 years of working experience as Purchasing Supervisor or higher in the hospitality industry.
• Good command of both written and oral English.

Preferred Qualifications :

• Prior experience in related work preferred.
• Ability to be resourceful, creative and maintain flexibility.

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands.  Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day.  And, our amazing Team Members are at the heart of it all!