Job Description

UNStudio is an internationally-operated architectural firm with projects all over the world. Our project portfolio covers every aspect of architecture, ranging from small to large scale projects, research and theory. We strive to make a significant contribution to the discipline of architecture, to continue to develop our qualities with respect to design, technology, knowledge and management and to be a specialist in public network projects.

The atmosphere in our offices is international, multidisciplinary, highly ambitious and dynamic, as well as friendly and collaborative, with a focus on personal development and career planning. UNStudio, which was founded by Ben van Berkel and Caroline Bos in 1988, currently employs 180 people across its three international offices, in which the average age is 34 years and our employee base is made up of about 28 different nationalities.

We are currently looking for a Receptionist to join our UNStudio Shanghai office. The candidate will be responsible for daily administrative duties in our Shanghai office.

Responsibilities:

• Perform office administrative tasks and reception duties to ensure the office runs smoothly at all times

• Provide professional guest reception, serve visitors by welcoming, greeting and directing them

• Handle incoming calls and transfer calls to the appropriate team member promptly and efficiently

• Sort and distribute incoming mails and manage couriers arrangement

• Take care office inventory and purchase of office supplies and equipment as well as facilities maintenance

• Office vendors/suppliers and relevant contracts maintenance

• Maintain employee attendance and visitors’ records and produce reports

• Keep work area clean and tidy on a constant basis

• Schedule and monitor meeting appointments and take care meeting rooms

• Arrange business trips and all related logistics, maintain relevant records and produce reports

• Assist in sustaining a good working atmosphere through the organizing of in-house staff social and educational activities

• Assist in organizing company’s events and ad-hoc project as assigned

• Provide additional administrative support to other teams and departments as required

• Produce all kinds of administrative reports as required with high quality and quantity

• Perform other duties as assigned

Qualifications:

• Enrolled in college, related working experience is preferred

• Fluent in English (spoken and written)

• Proficiency in Microsoft office Word, Excel, PPT, Outlook, etc.

• Good communication, task oriented, and teamwork spirit

• Works carefully with high sense of responsibility, being able to work independently

• Courteous and willing to provide help

• Highly Professional, and flexible with a service-oriented attitude

• Dedicated, efficient and diligent, attention to details

• 0-3 years of substantial general experience in multinational companies

• Immediately available is preferred

Contact:

Working conditions are according to Chinese legislation. Applications consisting of a short motivation letter, C.V can be sent digitally (PDF, max. 10mb) to Feely Pan at hr.asia@unstudio.com.

职位描述

UNStudio是一家国际化的建筑事务所，活跃在最广泛的建筑领域。项目的类型包括建筑的每一个方面，从小型到大型的项目，从学术研究到理论建树。我们致力于在建筑领域作出一定贡献，持续拓展设计、技术、知识及管理质量并且成为共享网络项目的专家。

公司的氛围是国际化、跨学科、雄心勃勃的，同时也是开放的、不分等级的、团队合作及友好的，并关注员工个人发展和职业规划的。UNStudio，最初由Ben van Berkel及Caroline Bos创建于1988年，目前雇员总共180人分布于三个国际化的办公室，雇员平均年龄34岁来自约28个不同国家。

我们的上海办公室目前正在招募行政助理兼前台以负责上海办公室的行政事务

职位职责：

• 执行办公室行政事务及接待工作以确保公司持续顺利运行

• 通过欢迎、问候及引导以专业接待、服务来访访客

• 及时有效地处理来电，并且转接至相关项目组成员

• 快递收发和管理

• 负责办公室用品、设备库存、采购及设施维护

• 供应商维护及相关合同管理

• 维护员工出勤及访客记录，制作相关报告

• 保持工作区域持续干净整洁

• 规划及管理会议预约并维护会议室

• 安排商务行程及相关后勤，维护相关记录表及制作报告

• 通过组织内部员工的社会及教育类活动以营造良好工作氛围

• 协助组织公司活动及其他临时安排的任务

• 按要求为其他团队和部门提供行政支持

• 按要求高质高量地完成各种行政报告

• 完成领导交付的其他工作

任职资格：

• 大专及以上，有相关工作经验者优先考虑

• 拥有优秀的英语口语和书面能力

• 熟练使用微软Office软件如Word, Excel, PPT, Outlook等

• 良好的沟通能力、任务导向意识和团队协作精神

• 工作细致认真、富有极强的责任感，能够独立完成工作任务

• 勤勉及乐于助人

• 极具专业及以服务为导向的灵活性

• 专注、效率、勤勉、注重细节

• 0-3年国际化企业工作经验

• 即时到岗者优先考虑

工作条件根据中国相关法律法规，请将求职信和简历（PDF最大10 mb）发送邮件给Feely Pan hr.asia@unstudio.com

上班地址：西藏中路268号