Responsibilities

• Greet and welcome guests as soon as they arrive at the office

• Answer, screen and forward incoming phone calls

• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

• Receive, sort and distribute daily mail/deliveries

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

• Order front office supplies and keep inventory of stock

• Arrange travel and accommodations, and prepare vouchers

• Supports department and staff for domestic traveling issues.

• Maintain, reserve and update the information about corporate hotel

• Management conference meeting system.

• Ensures the office equipment work smoothly by repairing and maintaining the equipment regularly

• Application and payment for office supplies, express, rental, etc.

• Provide support on other works assigned by line Manager




• Requirements

• Proven work experience as a Receptionist, Front Office Representative or similar role

• Proficiency in Microsoft Office Suite

• Hands-on experience with office equipment (e.g. fax machines and printers)

• Professional attitude and appearance

• Solid written and verbal communication skills

• Ability to be resourceful and proactive when issues arise

• Excellent organizational skills

• Multitasking and time-management skills, with the ability to prioritize tasks

• Customer service attitude

• High school degree; additional certification in Office Management is a plus

上班地址：东三环北路38号院1号楼的泰康金融大厦28层