Job Description

Reception and common means

• Receive visitors by registration and directs them to the appropriate personnel.

• Answer telephone calls and takes messages

• Sort and distribute incoming mails, newspapers to department and staff

• Prepare outgoing mails, reconciliation for all postage records for accounting payment each month

• Arrange MRRS booking for meeting rooms – keep weekly planning of meeting room disposition and assist in the preparation of facilities for Telephone and Video Conference

• Deliver and collect Bank Access Card to visitors, perform daily and monthly reconciliation report

• Reception duty arrangement weekly with the relieving staff

Secretarial & Administrative Support

• Travel arrangements for ITO, HR , Compliance or other business line as required including requisition flight booking and hotel reservation

• Collect medical reimbursement forms for staff monthly and keep proper record before the submission to the Insurance company

• Help on mailing out all staff reimbursement claims and payments to SH F&C timely and keep proper record

• Provide assistance to Business Lines/Functions for secretarial tasks as assigned

Back up General Service staff as required

• The reception desk post must remain attended at any time either by the receptionist or by any of the relieving staff from a list established by the management

Job Requirement

• Bachelor degree major in English or Admin

• Good skill with office software: word, excel etc.

• Fluent in English

• Sense of service, flexible, proactive

• Responsible and take initiative

• Good communication skills with nice personality