Siemens Rail Infrastructure (SRI) is a multinational leader in providing state-of-the-art software based signalling, communication and control systems that enable the operation of trains in mainline and mass transit systems across the world. Reporting to the Office Manager, the Receptionist/Administrator will provide full support to the Project Delivery Teams based at Lynton House. Responsible for front of office reception and administration duties, including greeting visitors, answering emails, handling company enquiries, booking and maintaining meeting rooms requests. Siemens offers a comprehensive reward package which includes a competitive basic salary, bonus scheme, generous holiday allowance and pension. Through our flexible benefits scheme you can select benefits that best suit your lifestyle, including private healthcare. What are my responsibilities? Welcomes on site visitors, determines nature of business and announces visitors to appropriate staff member Monitors visitor access and issues swipe cards when required Manage and maintain meeting room bookings Orders, receives, and maintains office stationery stocks Receives, sorts and routes mail to appropriate staff. Arranging courier items when required Receiving and issuing courier items to relevant staff Provide administrative support to Departments as required Housekeeping of reception, meeting rooms, post room, kitchen and goods-in areas Liaise with Project Administrators to arrange reception cover for absences/leave Coordinate any Health and Safety bulletins, visits or briefings Raise requisitions and purchase orders using the company procurement systems - framework orders need monitoring to ensure that costs are within budget; recognize time to increase/decrease amounts Any other ad hoc administrative related task as directed by placement manager. What do I need to qualify for this job? Methodical and organised with excellent communication skills Must be customer service focused and have experience of dealing with clients Presentable appearance at all times Restricted Computer literate and proficient in Microsoft Word, Excel, and Outlook Pro-active and able to work with minimal supervision Accurate and attentive to detail Excellent time-keeping Self-motivated Experience of working in a busy dynamic environment Desirable Knowledge of rail industry would be advantageous Specific Health, Safety & Environmental Responsibilities Accept a personal responsibility to take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts and omissions Take reasonable care to avoid acts or omissions that could have an environmental impact Ensure compliance with the business procedures relative to their position Follow emergency procedures Wear approved protective clothing and using safety equipment when required by health and safety regulations Use all equipment provided safely and notifying local management of any observed deficiencies or defects as soon as they become apparent Inform management of any changes in materials, plant or processes and of any new materials, plant or processes which become apparent in the course of work that may impact on safety or the environment Inform management of any potential improvements that could improve Siemens environmental performance Immediately inform management of any observed hazards, injuries or dangerous occurrences, which become apparent during work Stop work when instructed to do so and only resume or commence work when instructed it is safe to do so Report all safety and environmental incidents and accidents What else do you need to know? Our compensation package includes a competitive salary, holiday allowance and pension. We celebrate the fact that our employees are individuals and have different wants and needs. With this in mind, we have a flexible benefits scheme where you can tailor your benefits package to suit you. If we all thought the same, we would never think of anything new! That’s why we recruit great minds from all walks of life. We recognise that building a diverse workforce is essential to the success of our business, therefore we encourage applications from a diverse talent pool. We are proud to announce that we have partnered with VERCIDA, the UK's largest diversity and inclusion focused careers site where all our vacancies are in an accessible format. We welcome the opportunity to discuss flexibility requirements with our applicants to encourage agile working and innovation. #LI-KO Organization: Siemens Mobility Company: Siemens Mobility Limited Experience Level: not defined Full / Part time: Full-time