The British School of Guangzhou is looking for someone to manage front desk operations and handle administration work for Music department. Ensure that the Head of Music and Principal's PA receive high quality administrative support.

Job Description:

• Receptionist
  

1. Greet visitors, and direct them to appropriate areas of the school, provide visitors with drinks (coffee, tea etc)

2. Handle all reasonable requests from members of staff, intended for official school affairs

3. Identify and Report of any possible security concerns.

4. Communicate with driver(s) of school car(s)

5. Ensure the reception area is clean, tidy and welcoming with GREAT displays of school literature.

6. Ensure that all telephony/office hardware is appropriately maintained and repaired.

7. Ensure that all relevant documents, forms, information materials etc, relating to the job of the front desk, are appropriately filed and organized.

8. Manage mass emails and ensure all student information on ISAM is up to date.

9. Manage and oversee the school bus on a day to day basic.

10. Coordinate with bus company manager, teachers and bus monitors to ensure a safe and efficient bus service

11. Deal with bus service queries from parents through emails and phone calls.

12. Liaise and suggest improvements of the bus service

13. Manage lost properties and direct parents/students to named collecting area for lost properties

14. Attend all incoming phone calls, handle them in an appropriate manner, screen calls considered to be scams or fraud before directing to appropriate person

15. Handle all incoming/outgoing faxes/post/messenger deliveries

16. Handle all email communications directed to the front-desk

17. Handle all internal/parent communication items, authorised by the management of the school.

18. To coordinate with primary secretary to provide administrative support to academic team

• Music academic secretary

1. Manage appointments directed to the Head of Music.

2. Manage travel arrangements and repayment of any expenses for the Head of Music as required

3. To assist the Head of Music in developing excellent communication channels with parents.

4. To support Heads of Music in ensuring that outside providers are given the support needed to meet HR needs.

5. Assisting Music department in registering staff for training/courses, booking flight/accommodation/travel insurance for students trip

6. Handle transportation/accommodation arrangements for visitors for Music department

7. Regularly check the school calendar, to ensure it is continually updated with regards relevant events for the phase

8. To communicate events to relevant parent group as requested/required

9. To liaise with academic secretaries of phases and work with Music department staff, to ensure Music events run smoothly

10. To coordinate with school catering coordinator to arrange refreshments for Music events/meetings

11. To keep Principal's PA and staff informed of events

12. To liaise with other international schools/outside venues in arranging trips/events within the community and affiliations.

• General

1. To assist the administration as required when directed by the Head of Music and Principal's PA

2. Translate documents (Chinese/English) and interpret during meetings, if so required.

3. Provide reasonable support to other areas of the administration, if so required.

Qualification and Personality:

1. Bachelor degree or above

2. At least 1 year working experience in administrative field

3. Familiar with Office software

4. Good computing skill

5. Team player, self-motivated, flexible and adaptable to different tasks at hand

6. Excellent time management and organizational skills

7. Responsible, excellent attention to details

上班地址：广州市同和路983-3(南湖游乐园正门左侧小路直入约300米）

地图

The British School of Guangzhou
The British School of Guangzhou is at the forefront of international education in China. Established in 2005 for students aged 1-18, our school is recognised for academic excellence leading to outstanding A-Level results and entry to top universities worldwide. The Southlake Campus, a 20-minute drive north of the city centre, enjoys picturesque views over Nanhu Lake and a golf course. All classrooms are attractively furnished, air-conditioned and equipped with WiFi and an interactive whiteboard. The school has impressive resources and facilities including music rooms, a well-equipped fitness room, guided reading rooms, IT zones, a dance studio, libraries, a theatre and several coffee shops for staff and parents. Outdoor facilities include age-specific football pitches, a swimming pool, basketball courts and an adventure playground. In August 2018, we opened a purpose-built Year 1 building to cope with unprecedented demand for places. In August 2020, we will open an additional Primary and EYFS school, for up to 800 students, which will allow us to refurbish much of our current site to meet the growing number of Secondary Students. To find out more about our school you are encouraged to visit our website at https://www.nordangliaeducation.com/our-schools/guangzhou

Nord Anglia Education
Nord Anglia Education is the world’s leading premium schools organisation. We are a global family of 56 international schools, providing outstanding education to over 51,000 students in China, Europe, the Middle East, Southeast Asia and the Americas. Working together, we can achieve more than we can individually. Our schools have a wide range of resources and support to enhance our students’ success. We also create unique opportunities to benefit our students through our Global Campus and our collaborations with The Juilliard School, Massachusetts Institute of Technology (MIT), UNICEF and King’s College London. The successful candidate will benefit from the career and development opportunities from being part of the world’s leading premium schools organisation. Nord Anglia University unites our team through a vibrant online forum, which harnesses the collective expertise of their peers in an exchange of knowledge, ideas and best practice. Extensive online and face-to-face CPD is provided through Nord Anglia University to ensure that our team don’t just maintain their skills and expertise, they develop at the cutting edge of educational thinking. There has never been a better time to join the Nord Anglia Education group; to find out more visit https://www.nordangliaeducation.com/schools